Executive Assistant to the CEO (Healthcare AI)

Location: Hybrid; must be within driving distance of Washington, D.C.; in-office days as needed, typically 1–2 days per week and stated as 1–3 times per month; occasional travel for company onsites and events.

Company

hirify.global partners with independent cardiologists to provide technology, data, and operational support focused on improving cardiovascular care, combining AI tools with human-centered care.

What you will do

• Manage and prioritize the CEO’s complex calendar, resolve conflicts, prepare agendas and briefing materials, and protect focus time.
• Coordinate with executives, board members, investors, assistants, partners, and other stakeholders while triaging sensitive requests.
• Process executive expenses, manage memberships and renewals, coordinate board meetings, and handle patient, partner, and company information in accordance with HIPAA and privacy policies.
• Plan domestic executive travel, practice-site and investor visits, company onsites, leadership offsites, team gatherings, celebrations, and office visits.
• Lead Washington, D.C. office operations, including space, supplies, vendors, facilities requests, in-office schedules, and conference room use.
• Support social channels and branding, lead CEO special projects, and create systems, templates, and processes to reduce recurring friction.

Requirements

• 3+ years of administrative experience, including at least 2 years supporting a C-suite executive. CEO support experience is strongly preferred.
• Expert calendar-management skills and sound judgment when independently prioritizing competing demands.
• Comfort working in a fast-paced startup where priorities shift and the role evolves.
• Experience coordinating meetings and communicating with C-suite executives, investors, or their assistants.
• A strong track record of managing complex executive travel.
• Polished written communication skills.
• Proficiency with Microsoft 365, Slack, and travel and expense tools.

Nice to have

• Bachelor’s degree.
• Experience supporting a CEO.

Culture & Benefits

• Hybrid, remote-first work culture with in-office collaboration in Washington, D.C.
• Work centered on low ego, empathy, courage, ownership, and grit.
• Occasional travel for company onsites and events.
• Opportunity to build systems and support a high-growth healthcare startup.