Executive Assistant (AI)

Location: San Francisco, CA; onsite, with attendance in the San Francisco office 4 days per week. Travel with leaders may be required approximately once per quarter.

Company

hirify.global develops customer-facing AI agents for major brands and operates primarily in person from San Francisco, with offices across North America, Europe, and Asia.

What you will do

• Provide strategic and administrative support to the General Counsel and Partnerships leaders.
• Manage calendars, travel, meetings, preparation materials, and action-item follow-up for several leaders.
• Draft internal and external correspondence and maintain relationships with internal staff and external stakeholders.
• Handle confidential materials and information with discretion.
• Plan and execute internal events, team offsites, trainings, and team travel, including booking accommodations and negotiating contracts.
• Establish and improve administrative systems and processes as part of the founding administrative team.

Requirements

• 5+ years of Executive Assistant or similar experience.
• Ability to build relationships and partner effectively with cross-functional teams and external partners.
• Excellent time management skills and the ability to shift tasks and priorities quickly while anticipating others’ needs.
• Ability to organize, analyze, and prioritize executive workflows, including interpreting and leveraging data.
• Willingness and ability to work from the San Francisco office 4 days per week.
• Ability to travel with leaders when needed, estimated at approximately once per quarter.
• Advanced proficiency with Google Suite and Slack.

Nice to have

• Experience in a fast-growing, in-person startup environment.

Culture & Benefits

• Culture guided by Trust, Customer Obsession, Craftsmanship, Intensity, and Family.
• Flexible unlimited paid time off.
• Medical, dental, vision, life insurance, and disability benefits for eligible full-time employees.
• Retirement plan dependent on country of employment and parental leave.
• Fertility and family-building benefits, discretionary benefit stipend, lunch, snacks, coffee, and free alphorn lessons.
• Eligible full-time employees may participate in equity plans subject to applicable policies.