Events and Communication Specialist (Robotics)

Location: Via Melen 83, 16152 Genoa, Italy; full-time, permanent position with travel to events in Italy and abroad, including occasional work outside standard hours during events.

Company

hirify.global is a deep-tech company building humanoid robot platforms for human-centered Physical AI, with development based in Genova, Italy.

What you will do

• Scout, monitor, evaluate, and recommend relevant trade fairs, conferences, exhibitions, and industry events in Italy and abroad.
• Maintain the event calendar, including application deadlines, calls for speakers, and registration windows.
• Coordinate event logistics, including booth and space booking, suppliers, materials, demo-equipment shipping, and on-site execution.
• Liaise with organizers, suppliers, partners, internal stakeholders, and senior stakeholders before, during, and after events.
• Coordinate event materials such as slides, briefings, videos, printed collateral, invitations, announcements, social media, press content, and follow-ups.
• Prepare proposals, presentations, strategic documents, and qualitative and quantitative reports consolidating results, feedback, and learnings.

Requirements

• Bachelor’s degree in Communications, Marketing, Public Relations, Political Sciences, or an equivalent technical background.
• At least 2 years of experience in event organization or a related communications role, in an agency or in-house environment.
• Hands-on experience running both internal company meetings and offsites and client- or customer-facing events, such as user conferences, client advisory boards, sponsored summits, or roadshows.
• Proficiency with project management and event planning tools such as Asana, Trello, or Eventbrite, and with Microsoft 365.
• Familiarity with budget tracking and supplier management.
• Strong attention to detail, the ability to manage several events and deadlines in parallel, and a practical, problem-solving approach, especially on site.
• Strong writing and presentation skills for invitations, announcements, briefings, proposals, and reports, with confidence liaising with organizers, suppliers, partners, and senior stakeholders.
• Professional proficiency in written and spoken English.
• Organized, proactive, hands-on, and comfortable working in a fast-moving environment.
• Willingness to travel for events in Italy and abroad and to work occasional non-standard hours during events.

Nice to have

• Experience organizing events for a technology, scientific, or B2B brand.
• Familiarity with the robotics, deep-tech, or startup ecosystem and its main industry events.
• Basic graphic design skills, such as Canva, for event materials and invitations.

Culture & Benefits

• Work in a cutting-edge deep-tech company alongside engineers and researchers.
• Informal, fast-paced, meritocratic environment with quick decision-making and Agile methodologies.
• Contractual framework under CCNL Metalmeccanico, commensurate with experience.
• Concrete opportunities for professional growth.