Executive Assistant III

Location: On-site in Washington, DC, at the CA/PPT Headquarters, SA-17, 600 19th Street NW. Telework is only available when identified and approved by CA/PPT. No travel is anticipated.

Company

hirify.global provides consulting solutions across healthcare, defense, and civilian sectors, supporting government agencies and established firms.

What you will do

• Provide comprehensive calendar, travel, meeting, and correspondence support to CA/PPT executive teams.
• Maintain and organize executive documents with accuracy, confidentiality, and compliance with internal policies.
• Coordinate executive projects and administrative tasks to support timely completion, quality standards, and organizational goals.
• Serve as a key point of contact between executives and internal and external stakeholders.
• Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up.
• Identify and implement process improvements to enhance administrative efficiency.

Requirements

• Bachelor’s degree; 13 years of relevant experience may be substituted for the degree.
• At least 9 years of executive-level administrative support experience.
• Experience supporting senior federal executives; Department of State experience is preferred.
• Proficiency with Microsoft Office, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint.
• Ability to prepare written products in accordance with the Department of State writing guide.
• Active SECRET security clearance, or ability to obtain one before starting.
• Ability to obtain a Department of State building pass.
• A Moderate Risk Public Trust investigation may be required for designated positions.

Culture & Benefits

• Medical, vision, and dental plans.
• Paid holidays and personal time off.
• 401K plan.
• Short-term disability, long-term disability, and life insurance.
• Education and training assistance program.
• Incentive plans, referral bonuses, and employee assistance programs.