Executive Assistant

Location: NS Admin Office, Dartmouth, Canada; onsite administrative office role

Company

hirify.global Health Services' subsidiary Emergency Medical Care Inc. operates ground ambulance, air medical transport, medical communications, and TeleHealth/811 services in Nova Scotia and Prince Edward Island.

What you will do

• Provide administrative and support services to the Vice President, Strategy & System Performance, and support the Executive Leadership Team.
• Coordinate portfolio assignments, reporting, file management, data tracking, correspondence, presentations, and other confidential documents.
• Organize executive appointments, presentations, inter-organizational meetings, attendance tracking, action items, terms of reference, minutes, and logistics.
• Arrange business travel, prepare monthly expense reports, and reconcile Visa expenses.
• Act as a first point of contact for senior leaders, employees, business partners, and associates while maintaining confidentiality and supporting consistent administrative practices.
• Participate in safety initiatives and contribute to a patient-safety-focused workplace.

Requirements

• Minimum Grade 12 and a one-year business college course plus five years of related experience, or an equivalent combination of education and experience.
• Extensive knowledge of internal administrative systems, policies, structures, and practices applicable to private industry.
• Superior diplomacy, professionalism, interpersonal skills, and clear, friendly communication.
• Ability to handle confidential business, employee, patient, and other sensitive information with discretion.
• Strong customer service, problem-solving, organizational, time-management, prioritization, listening, judgment, and decision-making skills.
• Ability to work independently with limited supervision, collaborate effectively, multitask, meet strict deadlines, and work under pressure.
• Proficiency in Microsoft Word, Excel, Access, PowerPoint, and Outlook.
• Ability to maintain efficient office routines and perform prolonged desk or meeting-based work involving computer, telephone, calculator, and general office equipment.

Nice to have

• Knowledge of medical terminology.
• Previous experience working with databases.

Culture & Benefits

• Permanent, full-time position supporting emergency medical and health services.
• Collaborative work with hirify.global, hirify.global Health Services, administrative assistants, and divisional teams.
• Commitment to diversity, inclusion, representation, and a safe workplace.
• Recruitment interactions must be completed independently without AI assistance.