Business Coordinator for Vice Chair (Banking)

Location: Toronto, ON; legally eligible to work at the specified location and, where applicable, hold a valid work or study permit. The proportion of on-site and remote work will be discussed during the interview.

Company

hirify.global is a relationship-oriented bank providing financial services and advice to clients.

What you will do

• Manage a complex executive calendar across multiple time zones, including meetings, speaking events, interviews, media appearances, travel, and strategic commitments.
• Provide proactive executive support, prepare daily and weekly briefings, and recommend solutions for competing priorities and workflow challenges.
• Coordinate invitations, deadlines, records, purchasing, invoices, expenses, and administrative processes in line with company policies and control standards.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, event access, and contingency plans.
• Plan meetings, conferences, panels, and public-facing engagements, including venues, catering, materials, technology, rehearsals, and technical checks.
• Prepare briefing documents, agendas, minutes, action trackers, correspondence, and follow-ups while maintaining relationships with senior stakeholders, clients, media contacts, venues, and event partners.

Requirements

• Proven experience as an Executive Assistant, Senior Assistant, Chief of Staff, Event Coordinator, or in a similar role supporting a senior executive in a public-facing environment.
• Strong organizational skills managing complex calendars, travel, events, competing priorities, and broader business needs.
• Sound judgment, independence, discretion, integrity, and the ability to handle confidential and sensitive information.
• Ability to identify risks, scheduling conflicts, information gaps, and competing demands in a fast-moving environment.
• Experience with Microsoft 365 and standard collaboration tools, including Outlook, Excel, Word, and PowerPoint.
• Strong relationship-building and communication skills with senior stakeholders, clients, media contacts, event organizers, and internal and external partners.
• Degree or diploma in a related field; post-secondary education is considered an asset.
• Applicants may be asked to complete an attribute-based assessment or other skills tests, including French proficiency testing where applicable.

Nice to have

• Experience with Workday, Amex GBT, COUPA, calendar and travel platforms, video conferencing tools, and contact management systems.
• Post-secondary education in a related field.

Culture & Benefits

• Regular full-time employment with 37.5 weekly hours.
• Competitive salary, incentive pay, banking benefits, a benefits program, defined benefit pension plan, employee share purchase plan, and vacation offering, subject to plan terms and conditions.
• Wellbeing support and MomentMakers, a social points-based recognition program.
• Access to technological tools, Purpose Day, and opportunities for growth and development.
• Inclusive and accessible candidate and workplace experience.

Hiring process

• Applicants may complete an attribute-based assessment and other skills tests, such as simulation, coding, or French proficiency testing.
• Accommodation requests can be directed to Mailbox.careers-carrieres@hirify.global.com.
• Artificial intelligence tools may be used during recruitment.