Sales Coordinator (Montreal)

Location: Montreal, QC, Canada; in-person event attendance is required.

Company

hirify.global is an active fixed-income investment manager serving clients across public and private markets.

What you will do

• Coordinate managers’ business travel through Concur and Direct Travel, including transportation, hotels, itineraries, and directions.
• Process, track, and reconcile expense reports, credit-card statements, cash receipts, and reimbursements.
• Schedule internal and external client meetings, prepare materials and refreshments, manage agendas, and maintain calendars.
• Support hirify.global client events by coordinating venues, invitations, RSVPs, menus, audiovisual requirements, setup, gifts, and on-site execution.
• Handle phone coverage, client requests, follow-up correspondence, special projects, and onboarding for employees and consultants.
• Maintain accurate client, contact, and activity records in the CRM, identify data-quality issues, and support reporting and list preparation.

Requirements

• 1–2 years of administrative experience supporting multiple executives.
• Intermediate to advanced working knowledge of Microsoft Word, Excel, and Outlook.
• Fluency in French and English, including professional spoken and written English for daily communications with stakeholders and clients outside Quebec.
• Strong written and verbal communication skills, including telephone management and email writing.
• Ability to adapt to changing situations with minimal notice and guidance.
• Self-starter who is a quick learner, can multitask and prioritize, and demonstrates strong organization, attention to detail, follow-up, problem-solving, customer focus, and teamwork.
• Track record of embodying Collaboration, Openness, Responsibility, and Excellence.

Nice to have

• Two-year college degree or equivalent.

Culture & Benefits

• High-performance, inclusive culture focused on collaboration, openness, responsibility, and excellence.
• Fast-paced environment offering opportunities to learn and take on challenging work.
• Work includes collaboration with stakeholders across Ontario, the United States, and other locations outside Quebec.