Sales Coordinator (Montreal)

Location: Montreal, Quebec, Canada

Company

hirify.global is a global investment management company specializing in active fixed income and public and private market solutions.

What you will do

• Coordinate managers’ business travel, including transportation, hotels, itineraries, and travel logistics through Concur and Direct Travel.
• Process, monitor, and reconcile expense reports, credit card statements, cash receipts, and reimbursements.
• Schedule internal and client meetings, prepare materials and refreshments, coordinate agendas, and maintain manager and team calendars.
• Support client events by arranging venues, invitations, RSVPs, menus, audiovisual requirements, gifts, and on-site logistics.
• Manage telephone coverage, client requests, follow-up correspondence, special projects, and onboarding for new employees and consultants.
• Maintain accurate CRM records, resolve data-quality issues, and assist with sales, marketing, and client-service reports and lists.

Requirements

• 1–2 years of administrative experience supporting multiple executives.
• Intermediate to advanced working knowledge of Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills, including professional email writing and telephone management.
• Ability to adapt to changing situations, multitask, prioritize, solve problems, and work with minimal guidance.
• Fluency in French and English is required, including professional spoken and written English for daily communications with stakeholders and clients outside Quebec.
• Strong organization, attention to detail, follow-up, customer focus, teamwork, and self-direction.

Nice to have

• Two-year college degree or equivalent.

Culture & Benefits

• Work in a high-performance, inclusive culture built around collaboration, openness, responsibility, and excellence.
• Opportunity to learn and take on varied responsibilities in a fast-paced environment.
• Collaborate with internal stakeholders, client-events specialists, managers, employees, consultants, and clients.