Executive Assistant

Location: hirify.global Okanagan Campus, Kelowna, British Columbia, Canada; hybrid work arrangement

Salary: $4,756.11–$5,802.73 CAD monthly

Company

hirify.global is a university focused on research, innovation, learning, and supporting faculty, staff, and students.

What you will do

• Provide confidential administrative support to the Managing Director of Human Resources, HR leadership, and related HR teams.
• Manage calendars, appointments, correspondence, incoming materials, follow-up systems, meeting logistics, agendas, presentations, notes, and confidential minutes.
• Coordinate travel arrangements, expense reimbursements, credit card reconciliations, purchase orders, invoice payments, records, supplies, and inventory.
• Maintain labour relations case management records and support the BCGEU Joint Union Management Committee and Joint Job Evaluation Committee.
• Coordinate recruiting, onboarding, offboarding, team meetings, HR events, learning programs, workshops, awards, orientation, and leadership initiatives.
• Maintain HR website and social media content, coordinate vendors and suppliers, and provide event setup, logistics, and administrative project support.

Requirements

• High school graduation and two years of post-secondary education in office administration.
• Four years of related experience or an equivalent combination of education and experience.
• Experience providing executive-level administrative assistance, preferably in a post-secondary environment.
• Experience coordinating events and functions.
• Intermediate to advanced computer experience. Knowledge of website content management programs, Excel, and Word is preferred.
• Flexibility and adaptability to changing department and campus needs; ability to work independently and as a committed team player.
• Ability to type at 60 words per minute, maintain accuracy and attention to detail, prioritize tasks, multitask, and work effectively under pressure and changing deadlines.
• High tact and discretion, confidentiality in HR matters, and ability to handle difficult or emotionally charged information.
• Demonstrated written and oral communication skills, including composing clear business correspondence, reports, and complex correspondence for signature.
• Proficiency with professional terminology and technical or scientific vocabulary as required for the job.

Culture & Benefits

• Hybrid work arrangement, subject to change due to operational requirements.
• Full-time, ongoing position within the non-union salaried staff group.
• Work in a diverse and inclusive university environment supporting employment equity, inclusion, and fairness.
• Confidential HR work involving collaboration with senior leaders, staff, vendors, and campus stakeholders.