Executive Assistant (Psychology Practice)

Location: Remote from South Africa or the Philippines; full-time availability during US Eastern Time hours required.

Salary: $1,000–$1,300 per month.

Company

hirify.global provides remote support services, including executive and virtual assistance.

What you will do

• Manage the psychologist’s calendar, appointments, daily schedule, meetings, retreats, and treatment-related arrangements.
• Communicate with patients, healthcare professionals, psychologists, psychiatrists, and external providers by phone and email.
• Screen and prioritise incoming communications, escalate urgent matters, and manage follow-ups, reminders, and outstanding tasks.
• Draft, review, and summarise correspondence while coordinating personal and professional medical and wellness appointments.
• Improve calendar and scheduling workflows and identify opportunities to use technology and automation for repetitive administrative work.
• Provide discreet executive and administrative support while handling confidential information for high-profile individuals.

Requirements

• Proven Executive Assistant experience, ideally supporting a senior professional, healthcare practitioner, or business owner.
• Excellent calendar management, scheduling, organisational, written, and verbal communication skills.
• Confidence communicating with patients and external professionals and managing busy schedules with changing priorities.
• Strong judgement, including the ability to recognise when immediate escalation is required.
• High discretion and an excellent understanding of confidentiality, especially in mental healthcare.
• Strong computer skills and confidence using Google Workspace and other productivity tools.
• HIPAA certification or willingness to complete certification before starting.
• Availability for full-time work, 40 hours per week, during US Eastern Time hours.

Nice to have

• Experience supporting a psychologist, psychiatrist, physician, or other healthcare professional.
• Familiarity with healthcare administration, patient confidentiality, and HIPAA requirements.
• Experience with AI tools, calendar automation, and workflow optimisation.
• Experience coordinating multiple external providers and managing time-sensitive requests.

Culture & Benefits

• 100% remote work with no activity tracker.
• $50 birthday bonus and $200 testimonial bonus.
• Proactive, dependable, highly organised work style with emphasis on discretion and professionalism.
• Artificial intelligence tools may support parts of the hiring process, but final hiring decisions are made by humans.