Marketing Planning, Operations & Admin Manager (AI)

Location: Barcelona, Spain; hybrid work with in-person collaboration 3 days per week. Must be based within commuting distance of a hirify.global hub.

Company

hirify.global is a travel and spend management platform that automates bookings, expenses, invoice processing, and related business operations for more than 12,000 companies.

What you will do

• Own the marketing calendar, quarterly OKR cadence, internal and external milestones, and cross-functional planning.
• Coordinate team administration, meetings, bookings, resources, catering, offsites, workshops, onboarding, and the Learning & Development programme.
• Use Asana as the operational backbone for marketing planning and reporting.
• Identify and implement AI tools, skills, agents, and workflow automations that reduce repetitive marketing operations work.
• Manage purchase orders, invoices, budget tracking, monthly reconciliations, and budget administration with Accounting and Procurify.
• Audit marketing agencies and tools, identifying duplication, underuse, gaps, and opportunities for consolidation.

Requirements

• Essential experience in administration or operations, including team logistics such as bookings, catering, and calendar management.
• Strong operational and project management instincts, with the ability to bring structure to ambiguity.
• Solid experience using Asana or an equivalent tool for cross-functional planning and reporting, not only task tracking.
• Experience with budget and purchase order administration in any function.
• Confidence using AI to improve workflows and productivity.
• English is the official language at the office; application materials must be submitted in English.

Nice to have

• Marketing experience.

Culture & Benefits

• Hybrid, IRL-first working model with collaboration in person 3 days per week.
• Competitive compensation, equity ownership, vacation days, public holidays, private healthcare or gym allowance, and life insurance.
• Spring Health access including 12 therapy and 12 coaching sessions for employees and loved ones.
• Flexible compensation, 17 weeks of paid parental leave, and 16 paid volunteering hours per year.
• Up to 20 Work from Anywhere days per year, language lessons, and a four-week paid sabbatical after 5 years.
• Relocation support to one of hirify.global's hubs may be available for certain roles.

Hiring process

• Talent Acquisition Interview, Hiring Manager Interview, Assessment Interview, Country Manager Interview, and Values Fit Interview.
• Interviews are virtual except for the Assessment Interview, which may be in person or virtual. Submit an updated resume and/or portfolio in English.