Entity Administrator

Location: Germany; fully remote. Applicants must provide proof of eligibility to work in Germany; relocation packages and visa sponsorship are not supported.

Company

hirify.global is an ecosystem of more than 60 brands across 22 European countries, providing hosting, SaaS, e-commerce, compliance, marketing, and collaboration services to SMB customers.

What you will do

• Collect and organize month-end receipts, invoices, contracts, card statements, and other records for the finance team.
• Coordinate requests between internal teams and external accountants and advisors in Austria, Germany, and France.
• Check documents and administrative data for completeness and accuracy.
• Maintain a master calendar for administrative and regulatory filing deadlines across three entities.
• Manage correspondence from tax authorities, commercial registries, and other official bodies.
• Support German- and French-speaking vendors and customers, and provide weekly payables and receivables figures for cash-flow planning.

Requirements

• Near-native written and spoken German, plus professional French and English for daily correspondence, calls, and documentation.
• Strong organization and time-management skills, including disciplined tracking of recurring administrative and regulatory deadlines.
• High attention to detail, with the ability to identify missing files, unattached receipts, and incomplete data.
• Ability to resolve routine administrative questions independently and escalate blockers to leadership or local advisors when needed.
• Ability to collaborate clearly and positively across remote, distributed teams and with external partners.
• Proof of eligibility to work in Germany is required.

Nice to have

• Experience in administrative support, operational coordination, or payroll assistance in an international environment or tech scale-up.
• Familiarity with digital document and cloud-storage tools such as Google Workspace and OneDrive.
• Familiarity with collaboration software such as Asana, Confluence, and Slack.

Culture & Benefits

• Fully remote work within Germany.
• Work across distributed international teams and with local external advisors.
• Respect, openness, trusted collaboration, diversity, and inclusion are core values.
• The company emphasizes environmental and social responsibility through ongoing ESG initiatives.