Executive Assistant (AI)

Location: Remote, based in Mexico or São Paulo, Brazil. Valid passport and willingness to travel globally approximately 40% of the time are required.

Company

ElevenLabs is an AI research and product company developing voice, chat, speech, music, image, video, and AI audio platforms for consumers, creators, developers, and businesses.

What you will do

• Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies.
• Handle sensitive and confidential matters with discretion as a trusted operational partner to senior leadership.
• Coordinate with internal stakeholders, external partners, senior leaders, and other executive assistants.
• Anticipate needs, manage follow-ups, flag conflicts, and keep stakeholders aligned.
• Build scalable structures, processes, and systems for a fast-growing AI company.
• Identify automation opportunities and use AI and productivity tools to improve quality and speed.

Requirements

• Proven experience supporting senior leaders and broader teams in a fast-moving environment, including coordination with other executive assistants.
• Strong organisational skills for managing competing priorities, shifting timelines, and multiple stakeholders.
• Exceptional written and verbal communication skills with executives, partners, vendors, and office guests.
• High emotional intelligence, discretion, and the ability to handle sensitive information.
• Ability to support both an individual leader and a wider team while adapting to broader operational needs.
• Personable communication style and the ability to build trusted relationships across the organisation.
• Fluency with AI tools such as Claude or ChatGPT and a strong inclination toward tooling and automation.
• High personal standards and strong attention to output quality.
• Valid passport and willingness to travel globally approximately 40% of the time.
• Fluent written and spoken English and Spanish.

Nice to have

• Proficiency in Portuguese.

Culture & Benefits

• High-velocity environment with rapid experimentation, autonomous teams, and minimal bureaucracy.
• AI-first, excellence-focused culture with opportunities to drive impact beyond the immediate role.
• Annual discretionary stipend for professional development.
• Annual discretionary stipend for social travel with colleagues.
• Annual company offsite in a different location each year.
• Monthly co-working stipend for employees who are not near a main hub.