Executive Assistant (AI)

Location: San Francisco Bay Area, CA; full-time, in-office at the corporate Bay Area headquarters.

Salary: $100,000–$150,000 USD per year, plus equity.

Company

hirify.global develops a three.js web app supported by a complex data pipeline, with new workflows, analytics dashboards, and forecasting engines.

What you will do

• Own and protect the CEO’s corporate calendar across shifting priorities, board commitments, and international time zones.
• Monitor, filter, and prioritize corporate emails, calls, and mail; draft high-level correspondence, memos, and professional communications.
• Coordinate executive meetings, prepare agendas and materials, capture precise minutes, and track follow-up actions.
• Prepare corporate decks, briefs, and financial reviews and support board meetings and leadership offsites.
• Plan end-to-end travel itineraries covering air and ground logistics and hotel accommodations.
• Remain available during travel windows to resolve delays, cancellations, and immediate scheduling changes.

Requirements

• 5–10 years of dedicated experience supporting a corporate CEO or founder.
• Demonstrated ability to handle highly sensitive financial, corporate, and private information with confidentiality, discretion, and integrity.
• Ability to thrive in a fast-paced, high-pressure environment while maintaining a calm and professional demeanor under stress.
• High emotional intelligence and resilience when receiving direct, fast-moving feedback.
• Expertise with Google Workspace, Word, Excel, PowerPoint, Slack, and specialized travel and expense management software.
• Ability to use AI platforms to automate routine administrative tasks, optimize executive workflows, and improve leadership-team productivity.

Nice to have

• Experience in enterprise B2B SaaS or construction technology.
• Experience supporting a founder through a fundraising or board cycle.
• Familiarity with CRM and expense management tools.

Culture & Benefits

• Remote-first culture for most roles; this position is in-office.
• Comprehensive medical, dental, and vision insurance.
• Home office stipend and monthly cell phone and internet allowance.
• Flexible PTO, a generous company holiday policy, and unlimited sick days.
• Competitive base salary and equity package.