Executive Assistant (AI)

Location: New York City, United States; expected to work in the office 4–5 days per week. Occasional travel is required for offsites and company events.

Company

hirify.global is an AI-native digital health system and dietitian-led metabolic health clinic providing insurance-covered care through dietitians, physicians, medications, lab testing, and AI agents across all 50 states.

What you will do

• Provide day-to-day executive support to the Co-Founder & President and CFO by managing complex calendars, prioritizing meetings, protecting focus time, and anticipating needs.
• Manage inboxes, draft communications, and coordinate responses with internal and external stakeholders.
• Prepare agendas and briefing materials for leadership, board, and investor meetings; track action items and follow-ups.
• Coordinate business travel, transportation, accommodations, itineraries, and expense reporting, including last-minute changes.
• Own projects across Corporate Strategy, Finance, and the broader business while coordinating priorities, deadlines, and cross-functional execution.
• Improve executive-support systems and workflows, build relationships with leadership teams, and use AI and automation to reduce manual work.

Requirements

• 3+ years of experience in executive support, executive operations, or a similar role, ideally supporting C-suite leaders at a fast-paced or high-growth company.
• Experience managing complex calendars, coordinating travel, preparing meetings, and balancing competing priorities across multiple executives.
• Highly organized, detail-oriented, and committed to polished, high-quality work.
• Strong written and verbal communication skills, with the ability to represent executives with internal teams and external partners.
• Proactive, resourceful, and able to anticipate needs and solve problems independently.
• Strong project management skills, including cross-team coordination, ownership, and follow-through.
• Excellent judgment and discretion when handling sensitive financial, personnel, and strategic information.
• Positivity, professionalism, and a team-first attitude; comfort working in fast-paced, changing environments and handling both administrative work and larger projects.
• Technologically comfortable with Google Workspace, Slack, and Notion; curious about using AI to work more efficiently.
• Based in NYC and able to work in the office 4–5 days per week.

Culture & Benefits

• Work in a high-growth digital health company focused on improving health outcomes and patient experience.
• Join an Executive Operations team with opportunities to take ownership of meaningful projects and grow with the business.
• Work in an environment that values resilience, candid feedback, professionalism, low ego, and a high bar for talent.
• Participate in occasional offsites and company events.