Executive Assistant / Senior Admin Support (Property Development)

Location: Remote, based in Metro Manila, Philippines.

Salary: 2,500 NZD for the role; part-time working hours and holidays follow the applicable arrangement.

Company

Residential property development group based in New Zealand, delivering starter homes and restructuring stalled development projects through related development, brand, and partnership entities.

What you will do

• Manage diaries, meetings, follow-ups, and general support for two senior directors.
• Handle client correspondence and keep communications moving.
• Assist with Xero data entry and financial administration.
• Create and maintain clear document, file, and folder structures.
• Clean up duplicated and disorganised digital files after a computer migration.
• Track tasks, resolve administrative gaps, and provide ad hoc support during urgent periods across active developments.

Requirements

• Experience in executive assistance, executive support, or senior administration.
• Highly responsive and calm under pressure, with strong attention to detail, organisation, and follow-through.
• Ability to support two directors with different working styles.
• Proactive mindset with the ability to identify and resolve administrative gaps without constant direction.
• Confidence using Xero, document management systems, calendars, and client communication tools.
• Flexibility to handle quiet periods followed by urgent bursts of work.

Culture & Benefits

• Part-time remote work from Metro Manila, Philippines.
• Working hours and holidays follow the applicable part-time arrangement.
• Direct support for senior directors across two related residential property development entities.