mcp/api
Plus
Включить Plus
Назад
Company hidden
22 часа назад

Office Administrator & Team Assistant

Формат работы
hybrid
Тип работы
fulltime
Грейд
middle
Английский
b2
Страна
Australia
Вакансия из списка Hirify.GlobalВакансия из Hirify Global, списка международных tech-компаний
Для мэтча и отклика нужен Plus

Мэтч & Сопровод

Для мэтча с этой вакансией нужен Plus

Описание вакансии

Текст:
/
TL;DR
Office Administrator & Team Assistant (AI Infrastructure): Managing office operations and providing executive support for C-suite leadership in a hybrid AI infrastructure business with an accent on complex scheduling, travel coordination, confidential information, and workplace organisation. Focus on coordinating executive calendars and expenses, maintaining office readiness, and delivering seamless onboarding logistics for new hires.

Location: Hybrid, Launceston, Tasmania, Australia

Company

hirify.global develops and operates energy-efficient AI infrastructure, including AI Factories and the hirify.global AI Cloud GPU platform, across Asia Pacific.

What you will do

  • Provide proactive administrative support to C-suite executives, including complex scheduling, calendar coordination, travel arrangements, and expense reconciliation.
  • Prepare reports, meeting materials, and summaries while handling confidential information with discretion.
  • Support internal communications, company events, all-hands meetings, workshops, and ad hoc leadership projects.
  • Manage daily office operations, supplies, visitors, meeting room readiness, cleaning coordination, and building management liaison.
  • Coordinate onboarding logistics for new hires, including IT equipment, seating, and access preparation.

Requirements

  • 3+ years of experience in executive support, office administration, or similar coordination roles in a fast-paced or high-growth environment.
  • Experience supporting senior leadership or executives.
  • Proficiency in Microsoft Office 365, calendar management tools, and collaboration platforms such as Outlook, Office Suite, and Slack.
  • Strong organisational and time management skills, with the ability to manage competing priorities.
  • Excellent written and verbal communication skills in English.
  • High professionalism, discretion, and sound judgment when handling confidential matters.
  • Reliability, accountability, adaptability, attention to detail, and the ability to work independently and collaborate across teams.

Culture & Benefits

  • Work in a founder-led company with accessible leadership, fast decision-making, and minimal bureaucracy.
  • Gain exposure to AI infrastructure, energy systems, and next-generation compute.
  • Take ownership early and contribute directly to a long-term, large-scale growth roadmap.
  • Work in an environment that supports professional growth and taking on challenges beyond previous experience.

Будьте осторожны: если работодатель просит войти в их систему, используя iCloud/Google, прислать код/пароль, запустить код/ПО, не делайте этого - это мошенники. Обязательно жмите "Пожаловаться" или пишите в поддержку. Подробнее в гайде →