Senior Executive Assistant (AI)

Location: Onsite or hybrid from an hirify.global office in the United States, or fully remote in the US; preferably College Park, Maryland, or Chicago, Illinois. Travel up to 15%.

Base salary: $112,800–$141,000 USD annually, plus bonus, equity, and benefits.

Company

hirify.global develops integrated quantum computing, networking, sensing, and security solutions for customers and partners across industries including drug discovery, materials science, finance, logistics, cybersecurity, and defense.

What you will do

• Manage the President/GM’s complex calendar across multiple time zones, prioritizing requests, resolving conflicts, and protecting focus and personal time.
• Coordinate meetings, calls, events, IT/AV logistics, and daily and weekly executive briefings.
• Plan domestic and international travel, build detailed itineraries, manage travel documentation and preferences, and rebook trips when plans change.
• Reconcile corporate and personal expenses, prepare expense reports, track invoices and payments, and maintain travel and event budgets.
• Triage the principal’s inbox, draft correspondence, coordinate announcements and appearances, and maintain contact and relationship records.
• Represent the executive professionally while coordinating with finance, accounting, communications, PR, social, vendors, and family-office teams.

Requirements

• 5+ years of executive assistant experience in Technology or Finance, including at least 3 years supporting a C-suite executive, founder, or high-net-worth principal.
• Advanced proficiency in Google Workspace and/or Microsoft 365.
• Proven mastery of complex calendar management across time zones.
• Extensive experience booking domestic and international travel.
• Strong expense management skills with tools such as Concur, Expensify, Navan, or Ramp.
• Exceptional written and verbal communication skills.
• Demonstrated discretion with highly confidential business and personal information.
• Bachelor’s degree.
• Ability to remain available outside standard hours when travel or urgent matters require it.

Nice to have

• Strong aptitude for AI, including Claude and ChatGPT.
• Experience drafting external correspondence and executive talking points.
• Familiarity with travel logistics across multiple residences.

Culture & Benefits

• Culture focused on autonomy, productivity, respect, equity, and inclusion.
• Medical, dental, and vision plans, matching 401(k), unlimited PTO, and paid holidays.
• Parental and adoption leave, legal insurance, and a home technology stipend.
• Employment is subject to applicable US export-control and government-contract requirements, including verification of eligible US status for the relevant work.