Chief of Staff to the Founder (AI)

Location: Calabasas, California, United States; primarily in person with regular proximity to the founder throughout the Los Angeles area and travel as needed.

Salary: $150,000–$200,000 per year.

Company

hirify.global is a global digital entertainment company operating across media, entrepreneurship, technology, philanthropy, and the founder's personal and family office operations.

What you will do

• Serve as the founder's primary liaison across professional and personal responsibilities, coordinating executives, direct reports, external partners, and advisors.
• Track priorities, projects, deadlines, action items, communications, and decision-making materials while driving accountability to completion.
• Oversee household, family office, estate, property, vendor, facilities, staffing, travel, and personal operations.
• Provide hands-on founder support, including transportation, domestic and international travel, public appearances, events, crowd management, urgent errands, and last-minute changes.
• Build systems, dashboards, automations, and workflows using productivity software and AI tools; coordinate teams and resolve operational issues.
• Lead special projects, research options, negotiate with vendors, assess tradeoffs, and manage sensitive situations with minimal supervision.

Requirements

• 7–10+ years of relevant experience in a senior Chief of Staff, Executive Operations, Family Office, Estate Management, or executive support position.
• Experience managing complex business and personal responsibilities, senior-level calendars, travel, executive communications, and competing priorities.
• Strong knowledge of estate management, household staffing, facilities coordination, vendors, and property operations.
• Exceptional computer literacy and technological aptitude, including hands-on experience with AI-powered productivity tools, Google Workspace, Microsoft Office, Slack, project management platforms, scheduling tools, and communication applications.
• Strong written and verbal communication, problem-solving, organization, judgment, discretion, and project management skills.
• Valid driver's license, excellent driving record, and willingness to personally drive the founder when needed.
• Willingness to travel domestically and internationally, including occasional overnight trips.
• Ability to work primarily in person, remain close to the founder, adapt to an unpredictable schedule, and support operations seven days a week.
• Willingness to work after-hours, weekends, holidays, and urgent situations, with scheduling, compensation, and time off structured in accordance with applicable employment laws.
• Ability to maintain strict confidentiality and exceptional discretion.

Nice to have

• Previous experience directly supporting a high-profile founder, entrepreneur, CEO, celebrity, or high-net-worth individual.

Culture & Benefits

• Highly flexible schedule including evenings, weekends, holidays, and urgent-response coverage.
• Hands-on, fast-paced environment with varied business, family, travel, event, and public-facing responsibilities.
• Seven-day operational support with appropriate scheduling, rest periods, and compensation consistent with applicable law.
• Opportunity to implement systems and improvements with direct impact on the founder's business and personal operations.

Hiring process

• Submit a resume and answer the three application questions in the application form.
• Keep past principals' names and confidential details private; anonymized examples are welcome.