CPA Office Assistant / Executive Support (AI)

Location: Los Angeles, California, United States; On-site

Company

hirify.global operates a dynamic CPA firm providing accounting, tax, client, and professional services operations.

What you will do

• Provide high-level day-to-day support to the Senior Partner and team, including complex calendar management, meetings, travel, reservations, business logistics, and limited personal scheduling.
• Organize confidential digital and physical files, including client documents, tax returns, correspondence, workpapers, and deliverables.
• Monitor inboxes, prioritize communications, draft and proofread correspondence, communicate with clients and professionals, and track follow-ups through completion.
• Anticipate needs, research issues, develop solutions, prioritize competing demands, and exercise independent judgment while protecting the Partner’s time.
• Support accounting and tax professionals, coordinate with payroll, bookkeeping, legal, and other professional service providers, and assist with client and staff onboarding.
• Maintain task trackers, monitor deadlines, identify workflow gaps, improve organizational systems, and use technology and AI responsibly while protecting confidential information.

Requirements

• 15+ years of substantial, direct experience supporting senior executives, partners, founders, or similarly demanding leaders.
• Experience operating as a trusted executive support professional with significant responsibility and independence.
• Exceptional written and verbal communication skills with a clear, confident, professional style.
• Strong organization, prioritization, multitasking, attention to detail, accuracy, initiative, resourcefulness, problem-solving, and follow-through.
• Sound professional judgment, including the ability to act independently, escalate appropriately, and remain effective in a fast-paced, deadline-driven environment.
• High discretion and experience handling confidential, sensitive, and business-critical information.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word, and Google Workspace.
• Ability to learn and use technology, workflow platforms, and AI tools responsibly while maintaining confidentiality.
• Professional attributes including executive presence, proactivity, ownership, adaptability, service orientation, teamwork, warmth, relationship skills, and long-term commitment to executive support.

Nice to have

• Experience with DocuSign, SmartVault, Lacerte, or similar professional services tools.
• Previous executive support experience in a CPA firm, accounting firm, law firm, or other professional services environment.

Culture & Benefits

• Full-time, on-site position in Los Angeles, California.
• Competitive compensation based on experience.
• Opportunity for long-term growth within a dynamic CPA firm.
• Collaborative, professional, and team-oriented environment.
• Exposure to high-level business, client, tax, and firm operations.