Office Manager

Location: Verda Park; required to be at the Wallingford office 5 days per week. Relocation and visa sponsorship are not available.

Company

hirify.global is a startup building autonomous data-capturing technology and a real-time data insights platform for logistics operations and warehouse digital twins.

What you will do

• Run day-to-day office operations, including supplies, cleaning, maintenance, workplace safety, fire checks, and first aid provisions.
• Coordinate onboarding and offboarding logistics, including equipment, accounts, desks, and welcome packs.
• Plan team events, socials, all-hands meetings, and company offsites.
• Maintain records for equipment, licences, and insurance, and arrange travel and accommodation for the team and leadership.
• Provide occasional diary and administrative support to founders and senior management.
• Set up processes, checklists, and documentation; support laptop setup and access coordination; identify operational issues and improvements.

Requirements

• At least 5 years of experience in office management, ideally in a startup environment.
• Experience overseeing invoicing and accounts and managing company payments.
• Experience organising internal or external events.
• Comfort with ambiguity and a high level of autonomy and accountability.
• Exceptional organisational and time-management skills, attention to detail, and the ability to respond to urgent requests.
• Ability to work in a fast-paced environment, multitask, and coordinate around colleagues' schedules.
• Strong interpersonal skills and confidence using Google Workspace or Microsoft 365.
• Ability to learn new software quickly.

Culture & Benefits

• Operating principles include performance, impact, commitment, and one team.
• Private healthcare through Bupa with a 24/7 medical helpline, life insurance, and income protection.
• Pension with 4%+ employee contribution options and a 5% employer contribution.
• Employee Assistance Programme covering mental wellbeing, financial, and legal support.
• 25 holidays per year, full meals onsite in Wallingford, and team events with office snacks.