Executive Assistant

Location: Cork, Ireland; Switzerland; Barcelona, Spain; Paris, France; Germany; Schiphol-Rijk, Netherlands; London, United Kingdom; Madrid, Spain; Munich, Germany. Hybrid working with some in-office and/or in-person expectations.

Company

hirify.global provides intelligent data infrastructure, unified storage, integrated data services, and enterprise solutions spanning AI, multicloud, cyber resilience, and migration and modernization.

What you will do

• Support the CTO, VP of Sales Engineering for EMEA and LATAM, and other senior leaders by anticipating needs and exercising independent judgment.
• Manage complex calendars across multiple time zones, balancing customer, partner, leadership, and strategic commitments.
• Coordinate international travel, including flights, accommodation, ground transportation, visas, entry requirements, and changes or disruptions.
• Coordinate leadership meetings, business reviews, customer and partner meetings, team offsites, kick-offs, and events, including agendas, materials, logistics, attendees, and budgets.
• Manage administrative processes through Concur, Ariba, Workday, and HR workflows, including interview scheduling and new-joiner coordination.
• Prioritize incoming requests, draft routine correspondence, and act as a trusted point of contact across functions, regions, customers, partners, and colleagues.

Requirements

• 5+ years of experience as an Executive Assistant or in a comparable role supporting senior leaders in a large, international organization.
• Experience managing complex, multi-time-zone calendars and competing priorities using good judgment.
• Strong experience coordinating international travel, including changes and disruptions.
• Ability to anticipate senior leaders’ needs and work independently when appropriate.
• Strong relationship-building and communication skills, with confidence working across seniority levels, functions, and regions.
• Proficiency with Microsoft 365 and experience with Concur, Ariba, or comparable expense and procurement systems.
• Excellent written and spoken business English and demonstrated discretion when handling sensitive and confidential information.
• Based in EMEA, with flexibility to work across time zones when needed.

Nice to have

• Experience in the technology industry, particularly supporting sales, engineering, or customer-facing organizations.
• Experience supporting multiple senior leaders and managing competing priorities.
• Experience coordinating customer events, partner sessions, leadership meetings, or team offsites.
• Additional language skills, especially Spanish or Portuguese.

Culture & Benefits

• Hybrid working environment with in-office and/or in-person expectations communicated during recruitment.
• International work environment across EMEA, LATAM, and more than 20 countries.
• Culture emphasizing initiative, impact, ownership, collaboration, inclusion, and problem-solving.
• Flexibility intended to support balance between professional and personal life.
• hirify.global is an Equal Opportunity Employer and provides reasonable accommodations for qualified applicants.

Hiring process

• Applications are reviewed only when submitted through the hirify.global company website; emailing employees, recruiters, or HR will not influence the application.
• Some selection stages may use AI-assisted evaluation tools alongside human decision-making. Candidates may request an alternative process by emailing a resume and job ID to careers@hirify.global.com with “Data Privacy Request” in the subject line.