Executive Assistant

Location: Zug, Switzerland; hybrid, with a minimum of 3 days per week onsite and occasional European travel and time-zone flexibility.

Salary: CHF 85,000–95,000 per year, plus opportunity for an annual cash bonus.

Company

hirify.global develops innovations that help veterinary clinics and pet owners maintain companion-animal health, while also supporting safe drinking water and livestock and poultry health worldwide.

What you will do

• Manage the Vice President’s calendar, resolve conflicts, and protect time for key decisions and customer conversations.
• Track leadership meetings, quarterly reviews, and planning cycles to ensure executive preparedness.
• Plan international travel, prepare Concur expense reports, and coordinate leadership meetings, customer visits, and offsites.
• Prepare agendas, briefing materials, presentations, and meeting notes using AI-based tools for accurate and confidential drafting and summarization.
• Partner with the European leadership team, Finance, and administrative professionals; coordinate contracts for approval, including DocuSign, and handle sensitive information.
• Support the Vice President’s direct reports and the Zug-based team while taking on varied projects.

Requirements

• At least 5 years of administrative experience supporting senior or executive leaders.
• Excellent organization and time management, including the ability to manage changing priorities.
• Exceptional written and spoken English at executive level.
• Sound judgment and discretion when handling confidential information.
• Proficiency with Microsoft Office, including Outlook, Teams, PowerPoint, Excel, and Word, as well as video-conferencing tools.
• A proactive, solution-focused approach and confidence making decisions independently.
• Experience arranging international travel and using Concur or a similar expense system.

Culture & Benefits

• Hybrid work with regular onsite collaboration in the Zug office and occasional European travel.
• Retirement or pension contributions paid by hirify.global.
• 25–30 days of annual holiday.
• On-the-job training and career advancement opportunities.
• Financial support, gym benefits, wellness resources, paid volunteer days, a bike plan, and foundation donation matching.
• Collaborative international environment focused on learning, discovery, and purposeful work.