Administrative and Finance Assistant

Location: Tuguegarao City, Philippines, with field missions within Isabela Province and Cagayan Province.

Company

hirify.global is a specialized United Nations agency supporting food security, sustainable agrifood systems, and agricultural development in the Philippines and worldwide.

What you will do

• Provide administrative and financial support for project implementation and maintain accurate records of disbursements, receipts, expenditures, and commitments.
• Monitor the project budget, review project status and transaction reports, and support budget revisions and financial reporting.
• Prepare purchase requisitions, identify local suppliers, coordinate inspections and deliveries, and process low-value procurement, reimbursements, cash advances, and petty cash payments.
• Support cash transfers by verifying beneficiary lists and project eligibility documentation.
• Assist with staff onboarding, travel and entitlement processing, project closure, and coordination with project teams, hirify.global units, service providers, government counterparts, and partners.
• Maintain inventories of project property, equipment, furniture, fixtures, and supplies, as well as electronic and paper filing systems.

Requirements

• University degree in Business Administration, Accountancy, or another related discipline.
• At least five years of relevant and progressive experience in administrative, accounting, logistics, travel, and procurement support for field-level project implementation.
• National of the Philippines.
• Full proficiency or working knowledge at English level C.
• Ability to work under pressure and adapt to an evolving and complex humanitarian context and multidisciplinary, multicultural teams.
• Excellent writing, report-writing, written, and oral communication skills in English and Filipino.
• Intermediate proficiency with standard office software, including Microsoft Word, Excel, and PowerPoint.
• Willingness to travel to project sites as required.

Nice to have

• Working knowledge of relevant local dialects.

Culture & Benefits

• Appointment duration is 12 months, including a three-month probationary period.
• Work is conducted in accordance with hirify.global rules, procedures, and standards of integrity, accountability, diversity, and professional conduct.
• Applications are treated confidentially, and selected candidates undergo reference and background checks, medical certification, accreditation, and security clearance procedures.
• hirify.global is a non-smoking environment.

Hiring process

• Complete an online profile through the hirify.global recruitment portal and attach a motivation letter.
• Applications are screened using the submitted profile; candidates may be asked to provide performance assessments and authorizations for verification checks.
• Only complete applications submitted through the hirify.global recruitment portal before the closing date will be considered.