Executive Assistant

Location: Remote from LATAM and the Philippines; listed locations include Central Luzon, Eastern Visayas, Medellín, Mexico City, Bogotá, Honduras, and Santo Domingo. Work schedule: US Eastern Time, 9:00 AM–5:00 PM, Monday–Friday, with overlap with US business hours.

Company

Connects highly qualified candidates from around the world with startups in the US and EU.

What you will do

• Manage the Managing Partner’s calendar, consultations, meetings, personal commitments, and scheduling logistics.
• Triage the inbox and draft client follow-ups, cost breakdowns, document requests, status updates, and internal communications.
• Coordinate intake and case documents, track case status, filing deadlines, and status-expiration dates, and maintain Salesforce records.
• Prepare agendas and briefing materials, record meeting minutes, and track decisions, owners, and deadlines.
• Summarize pipeline, billing, and production data for partner reviews.
• Research visa categories and filing logistics while coordinating with attorneys, paralegals, and administrative staff.

Requirements

• 2+ years of experience as an Executive Assistant or Personal Assistant supporting a partner, executive, or attorney.
• Hands-on experience with Microsoft 365, including Outlook, Teams, and SharePoint.
• Experience updating records and running reports in Salesforce or a comparable CRM.
• Experience drafting executive correspondence, preparing meeting materials, and hosting meetings in Zoom and Microsoft Teams.
• C1+ English, written and spoken, for direct communication with US clients and attorneys.

Nice to have

• Experience in a law firm, particularly US immigration law.
• Familiarity with US visa categories such as H-1B, L-1, O-1, and EB-5, plus supporting documents such as LCAs.
• Experience with call-recording or transcription tools such as Attention, Gong, or Fireflies.
• Experience with a legal document or case management system.

Culture & Benefits

• Fully remote work from LATAM and the Philippines.
• Recognition for maintaining CRM hygiene and completing reporting on time.
• Paid time off according to company policy.
• HMO coverage after three months for full-time employees based in the Philippines.
• Direct mentorship, professional development resources, and global networking opportunities.

Hiring process

• Application and screening.
• Skills assessment and Topgrading interview.
• Client interview, job offer, and client onboarding.