Executive Assistant (US Immigration Law)

Location: Remote; work from anywhere in LATAM and the Philippines. Required overlap with US Eastern Time, 9:00 AM–5:00 PM, Monday–Friday.

Company

hirify.global connects candidates with startups and companies in the US and EU; the client is a US immigration law firm serving corporations, professionals, investors, and entrepreneurs.

What you will do

• Manage the Managing Partner’s calendar, client consultations, partner meetings, personal commitments, meeting logistics, and scheduling conflicts.
• Triage the inbox, handle or delegate non-priority items, and draft client follow-ups, cost breakdowns, document requests, status updates, internal communications, and firm announcements.
• Request and collect intake and case documents, including passport bio pages, CVs, immigration status evidence, financial records, business documents, employer letters, and LCAs.
• Track case status, filing deadlines, and status-expiration dates, flag time-sensitive items, and keep Salesforce case and contact records current.
• Prepare agendas and briefing materials, record meeting minutes with decisions and action items, and summarize pipeline, billing, and production data for partner reviews.
• Research visa categories, procedural questions, and filing logistics while coordinating with attorneys, paralegals, and administrative staff.

Requirements

• 2+ years of experience as an Executive Assistant or Personal Assistant supporting a partner, executive, or attorney.
• Hands-on calendar and inbox management using Microsoft 365, including Outlook, Teams, and SharePoint.
• Experience updating records and running reports in Salesforce or a comparable CRM.
• Experience drafting client-facing emails and correspondence on behalf of an executive.
• Experience preparing meeting agendas, briefing materials, and meeting minutes with action items.
• Experience scheduling and hosting meetings in Zoom and Microsoft Teams.
• C1+ English proficiency under CEFR, written and spoken, for direct communication with US clients and attorneys.

Nice to have

• Prior experience at a law firm, especially in US immigration law.
• Familiarity with US visa categories such as H-1B, L-1, O-1, and EB-5, and supporting documents such as LCAs.
• Experience using call-recording or transcription tools such as Attention, Gong, or Fireflies.
• Experience with a legal document or case management system.

Culture & Benefits

• Fully remote work from anywhere in LATAM and the Philippines.
• Competitive salary based on experience and skills.
• Paid time off according to company policy.
• HMO coverage after three months for full-time employees based in the Philippines.
• Direct mentorship, professional development resources, and global networking opportunities.
• Team recognition for maintaining 100% CRM hygiene and on-time reporting.

Hiring process

• Application and screening.
• Skills assessment and Topgrading interview.
• Client interview, job offer, and client onboarding.