Senior Executive Assistant

Location: Remote; work from anywhere in LATAM and the Philippines. Work schedule aligned with US Eastern Time, approximately 40 hours per week, with occasional evening and weekend flexibility.

Company

hirify.global connects highly qualified candidates from around the world with startups and investment-focused clients in the US and EU.

What you will do

• Manage multiple executive inboxes, prioritize requests, draft responses, and maintain organized correspondence records.
• Coordinate complex calendars, resolve scheduling conflicts, block preparation time, and prepare meeting briefs and supporting materials.
• Track priorities, deliverables, decisions, and follow-ups across internal and external stakeholders.
• Implement and manage systems for task tracking, documentation, and knowledge management, using AI tools to summarize information and organize documents.
• Coordinate flights, accommodations, itineraries, conferences, and meetings with relevant contacts.
• Research companies, contacts, industry events, and business documents for leadership review.

Requirements

• 7–10+ years of experience in executive assistance or senior-level executive support.
• Experience supporting senior executives, founders, or partners in a fast-paced environment.
• Hands-on experience managing multiple executive inboxes and complex multi-party calendars, including preparing meeting briefs.
• Experience coordinating travel arrangements, including flights, accommodations, and itineraries.
• Experience using AI tools to summarize information, organize documents, or streamline workflows.
• Experience managing digital tools for task tracking, documentation, and knowledge management.
• English proficiency at C1+ CEFR level.

Nice to have

• Experience in private equity, investment firms, or financial services.
• Familiarity with deal-related documentation, data rooms, and investment processes.
• Experience with Notion, Microsoft 365, CRM platforms, or project management tools.
• Experience implementing new systems or redesigning existing workflows.

Culture & Benefits

• Fully remote work with access to a global professional network.
• Competitive salary based on experience and skills.
• Paid time off according to company policy.
• Health coverage for Philippines-based full-time employees after three months.
• Team incentives for maintaining 100% CRM hygiene and on-time reporting.
• Direct mentorship and ongoing learning and development resources.

Hiring process

• Application and screening.
• Skills assessment and Topgrading interview.
• Client interview, job offer, and client onboarding.