Executive Assistant / Operations & Marketing Coordinator (Digital Marketing)

Location: Remote; candidates in the Philippines or South Africa

Salary: $1,000–$1,300 per month

Company

hirify.global supports ventures across forecasting, prediction markets, events, publishing, and e-commerce.

What you will do

• Coordinate marketing activities, communications, deadlines, deliverables, speakers, sponsors, suppliers, and external partners for an upcoming conference in New York.
• Support the production of a monthly newspaper covering forecasting and prediction markets, including collecting articles, advertisements, and other content.
• Prepare and format content and marketing copy for publication, newsletters, and promotional materials.
• Coordinate printing workflows, mailing lists, newsletter distribution, and communication with printing companies.
• Act as an organised extension of the founder by managing recurring administrative tasks, filings, deadlines, and multiple projects across different businesses.
• Identify outstanding tasks proactively, follow up on open items, and provide general operational support.

Requirements

• Previous experience in an Executive Assistant, Operations, Project Coordination, Marketing Coordination, or similar role.
• Excellent written and spoken English.
• Exceptional attention to detail, organisation, deadline management, and ability to manage multiple projects simultaneously.
• Strong ownership, accountability, professionalism, honesty, and integrity.
• Excellent written communication and confidence communicating with senior professionals, academics, sponsors, and external stakeholders.
• Highly proactive approach, with the ability to identify required actions independently.
• Ability to learn new systems and software quickly.
• Strong problem-solving skills and confidence working independently.
• Adaptability and comfort working in a fast-moving environment.

Nice to have

• Experience supporting events or conferences.
• Marketing or communications experience.
• Experience with newsletters or email marketing platforms such as Mailchimp or Ghost.
• Publishing, editorial, or print production experience.
• Experience coordinating with printers or external suppliers.
• Experience working with academics, professional organisations, or senior stakeholders.
• Experience using AI tools to improve writing, research, organisation, or productivity.

Culture & Benefits

• 100% remote work.
• Full-time schedule of 40 hours per week.
• $50 birthday bonus.
• $200 testimonial bonus.
• No tracking software.
• AI tools may support parts of the hiring process, while final decisions are made by humans.