Administrative Specialist II (Safeguards and Security Programs)

Location: Hybrid multi-site schedule in Mercury, NV, and North Las Vegas/Las Vegas, NV. Work 2 days per week at the Nevada National Security Site and 2 days per week at the North Las Vegas Facility. The primary site is approximately 65 miles northwest of Las Vegas. Work hours are Monday–Thursday on a 4/10 schedule, subject to change. A valid driver’s license is required.

Annual salary: $65,249.60–$97,884.80.

Company

Mission Support and Test Services, LLC manages and operates the hirify.global for the U.S. National Nuclear Security Administration and supports national security missions through high-hazard, multi-mission facilities.

What you will do

• Manage calendars, recurring meetings, conference-room reservations, meeting coordination, attendance, and documentation for Safeguards and Security program managers.
• Prepare, proofread, format, finalize, track, and distribute correspondence, reports, directives, procedures, approval packages, delegations of authority, and orders of succession.
• Maintain weekly staff-meeting presentations, submit internal announcements, compile accountability tracking information, and manage division SharePoint permissions and content.
• Maintain employee award lists, manage non-recurring funding, track budgets, process reimbursements, and plan offsite and all-hands events.
• Administer timekeeping, payroll documentation, personnel action notices, requisitions, interviews, onboarding, and access requests.
• Coordinate administrative specialist activities, procurement requests, records coordination, and other operational requirements across the S&S Division.

Requirements

• Bachelor’s degree in a related field and at least 2 years of professional-level experience in administrative policies and procedures, or equivalent training and experience.
• Experience in technical editing and developing correspondence submitted to external organizations.
• Effective written and oral communication skills and the ability to work with all levels of management and internal and external customers.
• Ability to develop working relationships, act as a liaison with other organizations and outside agencies, and handle confidential and non-routine information with discretion.
• Knowledge of basic math, grammar, spelling, and punctuation.
• Strong computer and organizational skills, including the ability to prioritize work and meet deadlines.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, and ability to schedule and facilitate meetings using Microsoft Teams products.
• Ability to work effectively in a team environment with minimal supervision and manage work across multiple sites.
• Must be able to obtain and maintain a DOE L-level security clearance and meet U.S. citizenship and federal background-investigation requirements. A pre-placement physical examination, drug screen, and possible counterintelligence evaluation may be required.

Culture & Benefits

• Full-time employment with medical, dental, and vision coverage.
• Pension, 401(k), paid time off, and 96 hours of paid holidays.
• Relocation support may be available for employees located more than 75 miles from the work location.
• Tuition assistance and reimbursement are available.
• Drug-free workplace with random drug testing and required security screening.