Administrative Assistant III, JMCRS

Location: Full-time onsite in Bar Harbor, Maine, United States.

Pay range: $23.64–$39.58 per hour.

Company

hirify.global is an independent, nonprofit biomedical research institution focused on genomic solutions, human disease research, and services for the global biomedical community.

What you will do

• Serve as the primary contact for the senior leader of the JMCRS Animal Program and the site management team, supporting animal operations workflows and anticipating leadership needs.
• Gather information and prepare clear reports, presentations, agendas, and executive-level correspondence.
• Schedule meetings, arrange travel and itineraries, host visitors, and coordinate meetings, workshops, luncheons, and other events across multiple campuses.
• Manage special projects, collaborate with vendors on site needs, and lead projects of JAX-wide importance.
• Maintain sensitive files, answer and direct calls, set up video meetings, and process travel, expense, and reimbursement reports.

Requirements

• High school diploma or GED.
• At least 4 years of prior administrative experience.
• Strong executive-level business writing skills; writing samples may be requested during the interview process.
• Strong proficiency with Microsoft and Apple office applications, including Microsoft Word, PowerPoint, and Excel.
• Proven ability to manage multiple projects to completion under demanding deadlines and changing priorities.
• Excellent project and event management skills, clear written and verbal communication, strong multitasking ability, flexibility, adaptability, initiative, judgment, organization, and attention to detail.
• Discretion, tact, diplomacy, professionalism, and the ability to build relationships across the Laboratory.
• A positive, collaborative, team-oriented approach in a fast-paced environment.

Nice to have

• Bachelor’s degree in Business Administration or a closely related field.
• Experience with SharePoint, Lawson, Concur, Zoom, and peripheral devices and applications used in a modern office.

Culture & Benefits

• High-visibility, collaborative work with executives, senior and mid-level leaders, administrative and operations staff, and internal and external partners.
• Work in a nonprofit biomedical research institution with sites in the United States, Japan, and China.
• Role requires professionalism, confidentiality, autonomy, creativity, initiative, and flexibility.
• Equal employment opportunities are provided in accordance with applicable laws.