Sr Administrative Coordinator

Location: Memphis, Tennessee, United States; on-campus role with regular and predictable attendance.

Salary: $29.00–$50.50 per hour.

Company

hirify.global is a research hospital and institution focused on pediatric care and research.

What you will do

• Serve as the department's communication liaison and primary administrative contact for scheduling, events, logistics, vendors, financial-system coordination, and stakeholder communication.
• Manage executive, chair, and vice president calendars, meetings, travel, CVs, biosketches, events, and special projects.
• Prepare recurring and ad hoc reports, analyze trends, and communicate insights independently.
• Plan and coordinate departmental and organization-wide meetings and events, including visitor and recruitment itineraries.
• Manage and monitor department budgets, including planning, forecasting, tracking, reconciliation, and reporting.
• Lead small projects and support larger special projects, compliance activities, document creation, recruitment coordination, and mentoring of junior administrative staff.

Requirements

• High school diploma or GED required. A bachelor's degree is preferred.
• At least 8 years of experience in administration or a related area required, or a bachelor's degree combined with at least 2 years of relevant experience.
• Substantial experience planning and coordinating events, including vendor management.
• Substantial experience communicating with stakeholders, including senior leaders, and handling sensitive information.
• Substantial experience in document management, reporting, and analysis.
• Substantial experience with Microsoft Office, including Word, Excel, and PowerPoint.
• Ability to adapt to changing priorities, solve problems in a structured way, learn new approaches, and deliver high-quality work under tight timelines.
• Ability to plan, prioritize, organize, clarify responsibilities, define scope and resources, manage contingencies, and improve quality and efficiency.
• Knowledge of budget planning and tracking tools and processes, including policies related to grants and contracts.
• Ability to manage office administration, escalations, cross-functional communication, routine and non-routine issues, and institutional policies and processes with limited guidance.
• Skills in sourcing and managing vendors, negotiating contracts, holding vendors accountable, and working with vendor systems and technologies.

Culture & Benefits

• Highly collaborative work culture with opportunities for learning and professional growth.
• Work-life balance with generous paid time off.
• On-campus conveniences and the stability of a world-class institution.
• Human-centered hiring process with human review and engagement in recruiting decisions.