Administrative Coordinator

Location: On-site in Laconia, New Hampshire, United States. Travel is minimal to none.

Base hourly compensation: $25.00–$30.00 USD, plus performance-based bonuses.

Company

Salas O’Brien is an employee-owned engineering and professional services firm providing integrated engineering and consulting services across education, healthcare, science and technology, commercial, clean energy, and infrastructure.

What you will do

• Serve as the primary contact for incoming office communications, visitors, clients, vendors, and employees; support reception, meeting logistics, office resources, mailroom, and supplies.
• Coordinate the preparation, formatting, quality review, assembly, and distribution of technical specifications, project reports, correspondence, and construction administration documents.
• Prepare and package project deliverables, permit submission packages, payment applications, change orders, contracts, and owner or contractor correspondence.
• Maintain project directories, email distribution groups, file systems, electronic records, photographs, master specifications, and weekly deadline calendars.
• Provide document production and software support to engineering, commissioning, project management, and construction administration staff.
• Coordinate employee engagement activities, office events, community outreach, vendor communications, and special administrative projects.

Requirements

• Three to five years of administrative, project coordination, document control, or professional office support experience, preferably in an engineering, architecture, construction, or professional services environment.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong document formatting, editing, and quality control skills.
• Excellent organizational, communication, and customer service skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated professionalism, confidentiality, and sound judgment.

Nice to have

• Associate degree in Business Administration, Office Management, Communications, or a related field; equivalent experience may be considered.
• Experience with Deltek Vantagepoint, Procore, Adobe InDesign, AIA Contract Documents, or similar project or document management systems.

Culture & Benefits

• Ownership-driven culture focused on collaboration, innovation, professional growth, and lasting impact.
• Employee ownership opportunities and collaboration with industry experts across varied projects and clients.
• Medical, dental, and vision insurance, 401(k) with company match, paid time off, and company holidays.
• Wellness programs, employee assistance resources, professional development support, and licensure reimbursement.
• Comprehensive U.S.-based benefits package and flexible work arrangements offered by the company.