Talent Acquisition Coordinator (AI)

Location: Global Remote; availability required from 8:30AM–10:00AM PST / 5:30PM–7:00PM CET; attendance at three in-person retreats each year is expected.

Annual salary: $78,000–$95,000 USD; exact salary depends on experience and location, with contracts and payments usually made in local currencies.

Company

hirify.global is a research institute investigating trends in machine learning and the economic consequences of AI.

What you will do

• Maintain applicant tracking system accuracy, including duplicate records, pipeline stages, feedback, templates, permissions, and integrations with IT support.
• Set up hiring rounds, publish roles, maintain hiring trackers, and produce reports on pipeline volume, time to hire, stage conversion, and applicant sources.
• Administer work tests and skills assessments end to end, including issuing tests, tracking responses, coordinating reviews, and ensuring candidate payments.
• Manage the careers inbox and support candidate communications, status updates, rejections, and next-step instructions.
• Schedule interviews across time zones and provide administrative support that keeps active hiring rounds moving.
• Gain exposure to application review, candidate sourcing, and People Operations support across the employee lifecycle as hiring needs change.

Requirements

• 1–3 years of experience in a coordination, administrative, or operations role, ideally supporting hiring.
• Hands-on experience with an applicant tracking system, CRM, or similar software.
• Comfort with spreadsheets and basic reporting.
• Clear, warm written communication.
• Strong organization and attention to detail.
• Discretion with confidential candidate and employee information.
• Comfort with remote work and asynchronous communication across time zones.
• Professional-level English proficiency; all application materials must be submitted in English.

Nice to have

• Familiarity with and interest in Epoch's mission.
• Experience using Lever or a comparable applicant tracking system.
• Experience at a small organization that grew quickly.
• Exposure to sourcing, application review, or other recruiting work.
• Experience coordinating hiring across multiple countries.
• Comfort automating repetitive work using Claude and other integrations.
• Interest in moving into a recruiter role over time.

Culture & Benefits

• Global remote work with flexible scheduling and asynchronous collaboration.
• Comprehensive health insurance with country-specific supplemental benefits where available and required.
• Life insurance and retirement contributions where applicable locally.
• Unlimited PTO with a recommended minimum of 30 days off annually, including local public holidays and vacation time, plus unlimited personal and sick leave.
• Up to four months of paid parental leave for permanent staff with at least 12 months of tenure, prorated for shorter tenure.
• Flexible expenses for equipment, productivity tools, and learning or development opportunities, subject to regulations and manager approval.