Recruiting Coordinator (AI)

Location: Hybrid, with remote work and access to offices in New York City, San Francisco, or Denver, United States.

Salary: $72,000–$135,000 per year, plus equity.

Company

hirify.global is a Series B startup rebuilding financial infrastructure for American family-run businesses through modern accounting, banking, and spending tools.

What you will do

• Own interview scheduling across active requisitions, including panel creation, rescheduling, interviewer changes, and time-zone coordination.
• Manage accurate and timely candidate communications, including confirmations, preparation materials, itineraries, and day-of updates.
• Maintain Ashby stages, interview plans, templates, and interviewer feedback before debriefs.
• Build and maintain interviewer panels, including shadow pairings, backup coverage, training, and balanced workload distribution.
• Produce weekly reporting on scheduling speed, interview volume, pipeline health, and candidate bottlenecks.
• Improve recruiting operations by creating templates, playbooks, automations, candidate surveys, and AI workflows.

Requirements

• 1–4 years of experience coordinating interviews, ideally in a fast-growing startup with high hiring volume and frequently changing interview panels.
• Ability to maintain an organized ATS, prepare context for every interview, and prevent details from falling through.
• Respond to every request within 24 hours by scheduling it or flagging the blocker.
• Discretion when handling candidate details, compensation, and interview feedback.
• Ability to stay calm when schedules change, triage issues, make decisions, and escalate with a proposed plan.
• Strong coordination, communication, attention to detail, and operational problem-solving skills.

Nice to have

• Ashby administration experience.
• Deep experience with another ATS such as Greenhouse or Lever.
• Experience automating a coordination workflow with AI and explaining the resulting impact.

Culture & Benefits

• People-first recruiting environment focused on efficient, warm, and consistent candidate experiences.
• Opportunities to grow into recruiting operations, sourcing, or full-cycle recruiting.
• Health insurance and a 401(k) with matching contributions.
• Flexible vacation time and flexible work hours.
• Wellness and professional development stipends, plus office access in New York City, San Francisco, or Denver.
• Company values include direct communication, curiosity, proactive resourcefulness, thoughtful risk reduction, and positive-sum outcomes.

Hiring process

• Learn the product, mission, teams, roles, and hiring process before taking over coordination for active requisitions.
• Build coordination documentation for each active role, including interview loops, interviewers, backups, and preparation materials.
• Launch a candidate experience survey and use the feedback to make a visible improvement.