Executive Assistant to the Chief R&D Artificial Intelligence Officer (AI)

Location: Hybrid in Bothell, Washington, United States; must live within commuting distance and work on-site an average of 2.5 days per week or more as needed. Frequent air travel is required for off-site meetings.

Salary: $33.35–$55.59 per hour, with eligibility for overtime, weekend, holiday, and other pay premiums.

Company

hirify.global develops medicines and advances responsible, high-impact artificial intelligence across Research & Development to deliver breakthroughs for patients.

What you will do

• Provide proactive, highly confidential executive support to the Chief R&D Artificial Intelligence Officer and serve as a trusted liaison.
• Manage complex global calendars, competing priorities, leadership meetings, operating rhythms, off-sites, conferences, and high-impact events.
• Coordinate domestic and international travel, itineraries, logistics, visas, and expense reporting.
• Prepare agendas, briefing materials, presentations, pre-reads, executive communications, and follow-up actions.
• Track decisions, commitments, approvals, budgets, dependencies, risks, and critical deliverables across R&D, Digital, corporate functions, and external stakeholders.
• Support purchase orders, contracts, vendors, invoices, budget tracking, process improvements, special projects, and cross-functional initiatives.

Requirements

• Bachelor’s degree or equivalent combination of education and relevant experience.
• At least 5 years of progressively responsible administrative or executive support experience, including support for a senior leader in a complex, global organization.
• Experience managing complex calendars, international travel, leadership meetings, and multiple competing priorities.
• Exceptional organization, attention to detail, and ability to deliver high-quality work under tight deadlines.
• Strong judgment, discretion, and experience handling confidential and sensitive information.
• Excellent written and verbal communication skills, with confidence and professionalism at all organizational levels.
• Ability to anticipate needs, solve problems independently, adapt quickly, collaborate across functions and geographies, and manage relationships across administrative networks.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, and ability to learn new digital tools.
• High integrity, accountability, responsiveness, and commitment to service excellence.
• Permanent work authorization in the United States is required; U.S. work visa sponsorship is not available now or in the future.

Nice to have

• Experience supporting a C-suite, R&D, technology, data, or artificial intelligence executive.
• Experience in pharmaceutical, biotechnology, healthcare, or another highly regulated industry.
• Project management experience coordinating complex, cross-functional initiatives.
• Familiarity with AI, digital transformation, or scientific R&D environments.
• Experience supporting global teams, executive events, and external partnerships.

Culture & Benefits

• Hybrid work arrangement with on-site attendance in Bothell.
• Comprehensive benefits including a 401(k) plan with hirify.global matching contributions and an additional retirement savings contribution.
• Paid vacation, holidays, personal days, caregiver/parental leave, and medical leave.
• Medical, prescription drug, dental, and vision coverage.
• Relocation assistance may be available based on business needs and eligibility.