Sr. Executive Administrator

Location: US - Foster City, CA; at least 3 days in the office, with expectations confirmed by the Hiring Manager.

Salary: $104,900–$163,000 USD per year, with potential bonus, equity, and sales incentive payments where applicable.

Company

hirify.global is a payments technology company facilitating transactions between consumers, merchants, financial institutions, and government entities across more than 200 countries and territories.

What you will do

• Provide general administrative support to the Head of Commercial & Money Movement Solutions Product Development and the wider Technology organization.
• Manage the executive’s calendar, appointments, travel plans, and visiting team members’ travel across multiple time zones.
• Prepare agendas, meeting materials, minutes, presentations, spreadsheets, charts, and other documents.
• Coordinate meetings, conferences, onsite and offsite events, team outings, catering, audiovisual requirements, room setup, supplies, snacks, and other logistics.
• Support onboarding, facilities requests, workspace moves, distribution lists, training registrations, purchasing, expense reporting, Finance documents, and the T&E budget.
• Act as a liaison, facilitator, and problem solver; handle confidential materials, support projects, work occasional off-hours, and complete occasional errands.

Requirements

• 2+ years of relevant work experience and a bachelor’s degree, or 5+ years of relevant work experience.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and problem-solving skills.
• Ability to work independently and collaboratively with minimal supervision.
• Attention to detail and accuracy.
• Flexibility and adaptability to changing priorities and deadlines.
• Proficiency in Microsoft Office and other relevant software.
• Ability to work varied hours according to department needs, travel 5–10% of the time, and work in an office setting.

Nice to have

• 3 or more years of work experience with a bachelor’s degree, or more than 2 years of work experience with an advanced degree such as a Master’s, MBA, JD, or MD.
• 2.5+ years of administrative experience supporting senior executives.
• Experience in event planning and/or project coordination.

Culture & Benefits

• Medical, dental, vision, 401(k), FSA/HSA, life insurance, paid time off, and wellness program, subject to eligibility.
• Work in an office setting with regular onsite collaboration and support for team meetings and outings.
• Potential bonus, equity, and sales incentive payments where applicable.