Executive Assistant

Location: New York, New York; hybrid schedule with three days per week in the office. Candidates must be based in the United States and authorized to work there without sponsorship.

Salary: $80,000–$90,000 annual base salary for NYC-based applicants, plus potential cash bonus and equity.

Company

hirify.global provides fertility, family-building, women’s health, and healthcare benefits solutions for employers, patients, health plans, and physicians.

What you will do

• Manage complex calendars and schedule meetings for multiple executives, coordinating priorities, logistics, and follow-up needs.
• Communicate with executives through email, SMS, telephone, and in-person conversations to manage calendars, meetings, and changing priorities.
• Coordinate communication between executives, internal departments, teams, external organizations, and business partners.
• Arrange domestic travel and prepare itineraries.
• Prepare and submit accurate monthly expense reports.
• Order executive-team lunches and provide printing, scanning, mailing, and other administrative support.

Requirements

• 5+ years of administrative experience supporting multiple executives, including C-suite leaders.
• Excellent proficiency in Microsoft Outlook and demonstrated ability to maintain complex executive calendars.
• Strong skills in Excel, Word, and PowerPoint.
• Comfort using digital applications and online resources.
• Highly organized and detail-oriented, with the ability to manage multiple priorities accurately.
• Proactive approach and ability to anticipate needs weeks, months, and quarters in advance.
• Ability to make accurate and timely administrative judgments, act independently when appropriate, and escalate when necessary.
• Exemplary interpersonal skills and ability to collaborate with people across functions, backgrounds, and organizational levels.
• Must be based in the United States and authorized to work in the United States without current or future sponsorship.

Culture & Benefits

• Hybrid work arrangement with flex days and three days per week in the New York office, including onsite meals and snacks.
• Paid family and parental leave, fertility and family-building benefits, family and pet care fund, and menopause and midlife care.
• Health, dental, vision, life insurance, mental health and wellness support, paid time off, vacation, sick leave, personal days, and summer flex time.
• Company equity, bonus program, and 401(k) plan with company match.
• Legal and financial advice, learning and development programs, social events, volunteer day, and donation matching.