Executive Assistant (AI)

Location: Cambridge, MA, United States; onsite role.

Company

hirify.global is building general-purpose robots intended to improve quality of life at home, at work, in factories, on farms, and beyond.

What you will do

• Manage complex, shifting calendars for C-suite members across multiple stakeholders, time zones, and competing priorities.
• Coordinate internal and external meetings end-to-end, including logistics, agendas, briefing materials, and follow-up actions.
• Arrange domestic and international travel, including multi-leg itineraries, accommodations, transportation, and contingencies.
• Draft presentations, reports, correspondence, and other executive-level communications; represent executive priorities in cross-functional conversations.
• Track expenses, invoices, reimbursements, and relevant departmental budgets.
• Lead cross-functional projects and special initiatives, coordinate with other Executive Assistants, handle confidential matters, and use AI tools and automation to improve workflows.

Requirements

• 5+ years of hands-on experience supporting senior executives, founders, or C-suite leadership.
• Ability to operate as a strategic partner and trusted advisor, exercising discretion on behalf of executives.
• Exceptional organizational and time-management skills, with the ability to manage competing priorities across C-suite stakeholders without dropping details.
• Strong written and verbal communication skills, including drafting polished correspondence and executive materials.
• Proven discretion when handling highly confidential and sensitive financial, personnel, board-level, or strategic information.
• Advanced proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and other modern productivity tools.
• Hands-on fluency with AI tools such as ChatGPT, Claude, AI scheduling tools, and meeting assistants, with experience using them to streamline real work.
• Curiosity, strong problem-solving instincts, initiative, and a proactive approach to tasks.
• Polished, professional demeanor with a customer-service and hospitality mindset, including comfort interacting with board members, investors, and senior external stakeholders.

Nice to have

• Experience in a startup, technology, robotics, engineering, or fast-paced growth environment.
• Expert familiarity with expense management platforms, travel booking tools, and budget tracking.
• Experience supporting cross-cultural or international coordination.
• Hands-on experience configuring AI or automation tools for executive support workflows.

Culture & Benefits

• Competitive total compensation including salary, annual cash bonus, and company equity.
• Company-subsidized insurance programs and a 401(k) with company match.
• Flexible PTO and daily lunch.
• Culture grounded in humility, collaboration, creative vision, and using technology to improve how people work.