Executive Assistant (AI Manufacturing)

Location: On-site in Los Angeles, California, United States. U.S. citizenship, nationality, lawful permanent residence, protected-individual status, or eligibility to obtain required U.S. Department of State authorizations is required under ITAR regulations.

Salary: $140,000–$165,000 per year.

Company

hirify.global builds autonomous factories combining AI, advanced software, robotics, and full-stack manufacturing for aerospace and defense customers.

What you will do

• Support one or more senior executives across multiple functions as the primary point of contact.
• Manage complex, high-volume calendars across competing internal and external priorities.
• Plan and manage domestic and international travel, including hybrid in-office and on-the-road itineraries.
• Triage requests and communications, connect stakeholders, and protect executive bandwidth with discretion.
• Prepare presentations, reports, briefing documents, internal documentation, meeting agendas, notes, and follow-ups.
• Plan executive team events and external on-site visits, while adapting to ambiguity and evolving responsibilities.

Requirements

• 5–7+ years of experience supporting senior executives.
• Excellent organizational skills, attention to detail, and time management.
• Problem-solving ability, composure under pressure, and comfort in fast-paced environments.
• Ability to handle confidential information with discretion.
• Ability to manage multiple projects without losing track of details.
• Emotional intelligence and ability to build trust with senior leaders.
• Proficiency with Microsoft Office Suite, Confluence, and modern productivity software.
• U.S. citizenship, nationality, lawful permanent residence, protected-individual status, or eligibility to obtain required ITAR authorizations.

Culture & Benefits

• On-site work in Los Angeles with domestic and international travel as required.
• Medical, dental, vision, and life insurance plans.
• 401(k), flexible vacation policy, and equity.
• Relocation support may be provided in certain situations based on business need.