Executive Assistant (AI)

Location: Poland, Warsaw; remote and hybrid work options stated.

Company

Global payments technology company developing solutions that support business growth and payment operations across five continents.

What you will do

• Validate entity-wide purchase requisitions using Basware.
• Check and validate employee travel requests through Amex Neo.
• Enter and manage expense claims in Concur.
• Organize travel arrangements for multiple employees with the travel agency or Amex Neo.
• Create and update organizational charts reflecting current team structures.
• Develop and maintain a SharePoint site for information sharing and collaboration.

Requirements

• Strong organization and meticulous execution, with the ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Discretion and respect for confidentiality.
• Ability to follow instructions accurately and provide constructive feedback.
• Ability to navigate a complex organization, adapt, and acquire new skills efficiently.
• Ability to work collaboratively with other executive assistants.
• Very good spoken and written Polish and English.
• Enthusiasm for learning and applying AI to automate routine activity.

Nice to have

• First experience in a similar position.
• Familiarity with Basware, Amex Neo, and Concur.

Culture & Benefits

• Private medical and life insurance.
• MyBenefit platform, holiday allowance, public transportation allowance, and meal allowance.
• Annual bonus.
• International environment with colleagues across the world.
• Training opportunities and support for professional growth.