Bookkeeper / Recruitment Administrator

Location: Remote, Metro Manila, Philippines; candidates must have a reliable internet connection and a suitable remote-work environment.

Salary: $800 AUD per month; part-time, 20 hours per week, with the schedule to be agreed.

Company

hirify.global is an Australian employment and placement provider supporting employers and jobseekers, including skilled Filipino professionals, international students, and migrant jobseekers, through recruitment, training, and career support.

What you will do

• Record financial transactions, prepare invoices and receipts, track accounts payable and receivable, and follow up outstanding payments as directed.
• Organize expense receipts and financial documents, assist with bank and credit card reconciliations, and maintain clear digital records.
• Prepare routine bookkeeping summaries and reports, identify missing or inconsistent information, and raise discrepancies for review.
• Assist with payroll and timesheet administration, while management retains responsibility for approvals, payment authorization, payroll approval, and final account review.
• Maintain candidate, client, and placement records; update trackers and systems; format recruitment documents; and coordinate interview schedules.
• Manage electronic files, data entry, spreadsheets, routine correspondence, task lists, and other administrative improvements while handling confidential information.

Requirements

• Previous experience in bookkeeping, accounts administration, or a similar role.
• Practical understanding of invoicing, accounts payable and receivable, and reconciliations.
• Experience with accounting software such as Xero, MYOB, QuickBooks, or similar tools.
• Strong spreadsheet and data-entry skills, high attention to detail, and numerical accuracy.
• Good written and spoken English.
• Strong organization and time-management skills, with the ability to manage recurring tasks and meet deadlines.
• Discretion when handling financial, client, and candidate information.
• Reliable internet connection and a suitable remote-work environment.

Nice to have

• Experience supporting a recruitment, employment, or staffing business.
• Familiarity with applicant tracking systems, recruitment CRMs, or candidate databases.
• Experience assisting with payroll, timesheets, or placement administration.
• Experience working with Australian businesses and documentation.

Culture & Benefits

• Part-time remote work based in the Philippines for 20 hours per week.
• Work supports recruitment, training, and career services for employers and jobseekers.
• Schedule to be agreed; holidays are to be confirmed.
• Tools include Xero, MYOB, QuickBooks, Microsoft Excel or Google Sheets, Microsoft 365 or Google Workspace, recruitment systems, and online document-management tools.