Executive Administrative Assistant and Office Manager

Location: Hybrid, with four days per week in the Washington, D.C. office; the role is based at the hirify.global site in the United States. Occasional early-morning or evening meetings and events are required.

Annual salary range: $91,750–$129,530 USD; listed as an hourly role.

Company

hirify.global designs and manufactures silicon products and develops technology for connected digital experiences.

What you will do

• Provide high-level administrative support to the Vice President of U.S. Government Affairs and other senior leaders, handling sensitive and confidential information.
• Manage complex calendars, real-time scheduling, conflicts, priorities, executive meetings, conferences, and events.
• Coordinate domestic and international travel, including complex itineraries, visas, welcome letters, and related documentation.
• Serve as a central contact for employees, visitors, customers, vendors, and external stakeholders, supporting timely communication and a professional office experience.
• Oversee Washington, D.C. office operations, including supplies, reception, phone coverage, conference rooms, billing, e-waste, fire safety, facilities, vendors, and building coordination.
• Process expenses, support purchasing and invoices, prepare data and presentations, provide policy guidance, and lead administrative and office projects.

Requirements

• High school diploma or equivalent.
• 10+ years of related administrative experience, including executive-level support in a fast-paced, dynamic environment.
• Experience managing complex calendars, executive meetings, domestic and international travel, expense reporting, and confidential information.
• Experience coordinating office operations, events, vendors, facilities, supplies, and related workplace services.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel, plus Microsoft Teams and related productivity tools.

Nice to have

• Bachelor's degree.
• Experience supporting a vice president or other senior executive in a global organization.
• Experience with purchasing platforms, financial systems, office billing, and vendor management.
• Ability to manage multiple critical priorities with accuracy, urgency, and strong follow-through.
• Exceptional written, verbal, and interpersonal communication skills, with confidence engaging at all levels.
• Strong project management, problem-solving, and critical-thinking skills; self-motivated, proactive, resourceful, adaptable, and accountable.
• Collaborative and customer-focused approach, with commitment to teamwork, community building, confidentiality, and integrity.

Culture & Benefits

• Hybrid work model combining on-site work at the assigned hirify.global site with off-site work.
• Health, retirement, and vacation benefits.
• Competitive pay and stock bonuses.
• Four days per week are expected in the Washington, D.C. office.
• hirify.global does not provide immigration sponsorship for this position.