Executive Assistant, Business Operations (AI Enablement)

Location: Seattle, Washington; this position is based out of Seattle and requires unrestricted work authorization in the United States.

Salary: $46.92–$70.38 USD per hour in Seattle and Washington, D.C.; new-hire salaries are typically between the minimum and midpoint of the range.

Company

hirify.global is a global nonprofit working to fight poverty, disease, and inequity and improve health and productivity worldwide.

What you will do

• Provide high-level, strategic administrative support to the COO, the Director of Strategy Planning and Management, and the Chief of Staff, including complex calendar management, correspondence, briefing preparation, action tracking, and domestic and international travel logistics.
• Build and coordinate the Office of the COO and Business Operations rhythm of business, including meetings, leadership sessions, business reviews, annual planning, agendas, decks, trackers, and follow-up.
• Scope, run, and improve division-wide programs and initiatives, manage the foundation policy library, coordinate policy updates and documentation, and drive cross-functional dependencies to completion.
• Support team operations, onboarding and offboarding, space planning, internal routing, communications, events, offsites, retreats, and meeting design.
• Create and maintain knowledge-management systems and collaboration platforms, including SharePoint, Teams, and OneNote, so colleagues can access accurate documents, decisions, guidance, and context.
• Build the OCOO AI learning agenda, evaluate use cases and resources, promote approved AI tools such as Copilot, ChatGPT, and Claude, and support responsible handling of confidential information.

Requirements

• Bachelor’s degree or equivalent demonstrated experience.
• At least 5 years of experience in executive support, administrative leadership, team operations, and/or project or program coordination in a fast-paced organization.
• Experience with complex calendar management, travel coordination, and event or retreat planning.
• Deep knowledge of the mission, values, resources, culture, systems, and business strategies.
• Excellent judgment, discretion, prioritization, and re-prioritization skills in ambiguous, fast-moving situations.
• Demonstrated ability to independently run and optimize programs or workstreams, including scoping work, tracking deliverables, identifying process gaps, and driving cross-functional follow-through at team and division or organizational level.
• Experience building, curating, and maintaining knowledge-management systems, libraries, or collaboration platforms such as Teams, SharePoint, Loop, or OneNote, including organizing and governing content for broader use.
• Strong written and verbal communication skills and the ability to represent leadership and the team accurately and diplomatically.
• High familiarity with and hands-on daily use of AI tools across scheduling, correspondence, meeting preparation, and knowledge management.
• Advanced proficiency in Microsoft Office/Microsoft 365, including Outlook, Teams, SharePoint, PowerPoint, and Excel.
• Ability to work independently and collaboratively while shifting between executive support and structured operations, program, and knowledge-management work.
• Proactive builder’s mindset, with demonstrated initiative in spotting inefficiencies, creating practical solutions, testing improvements, and helping others adopt better ways of working.
• Unrestricted work authorization in the United States is required. The Foundation does not provide immigration-related sponsorship or work-authorization support.

Nice to have

• Experience curating AI resources, use cases, or learning content for a team.

Culture & Benefits

• Mission-driven work focused on poverty, disease, inequity, and global health.
• Comprehensive medical, dental, and vision coverage with no premiums for employees and families.
• Generous paid time off, paid family leave, foundation-paid retirement contributions, and regional holidays.
• Employee communities and an inclusive workplace focused on diversity, equity, and inclusion.
• Employment is contingent on successful completion of a background check.
• Reasonable accommodations are available throughout the hiring and interview process.