Billings Assistant, Art + Commerce

Location: NY-Brooklyn-1 Main Street, United States; office work 4 days per week.

Hiring rate: $19.50–$26.00 hourly.

Company

hirify.global operates across sports, media, entertainment, and fashion, with Art + Commerce supporting the fashion, luxury, and beauty ecosystem.

What you will do

• Support fashion photography agents and producers throughout the photography production process.
• Prepare advance and final invoices, reconcile production job wraps, process expenses in Concur, and code credit card transactions.
• Submit and process vendor invoices, set up new vendors, track incoming and outgoing payments, and prepare accounting overviews for artists.
• Coordinate with the accounting team, artists, clients, and vendors as the post-production point person.
• Create and manage post-production budgets, negotiate expenses, book vendors, manage calendars, meet deadlines, and call in final artwork.

Requirements

• Minimum 2 years of administrative and billing experience.
• Strong organizational skills for overseeing numerous concurrent projects, with the ability to multitask and prioritize.
• Working knowledge of Microsoft Office, Word, Excel, and CRM systems, plus the ability to learn new systems.
• Professional communication skills for interfacing with clients and artists.
• Specialized knowledge of the fashion and advertising market.

Nice to have

• Associate's or Bachelor's degree.
• Highly developed administrative skills in a comparable field.
• Interest in contemporary photography, fashion, pop culture, and publishing.

Culture & Benefits

• Office-based collaboration 4 days per week.
• Relationship-oriented environment focused on collaboration and developing talent.
• Health care, retirement, vacation, paid time off, and other benefits.
• Short- and long-term incentives, competitive rewards, and growth and development opportunities may apply.