Office Manager

Location: Sarasota, FL; responsibility spans multiple offices.

Annual compensation: $58,000–$68,000 base, plus benefits and equity.

Company

RUM Group Inc. develops AI infrastructure and video technologies, including AI compute services, data centers, cloud infrastructure, and the hirify.global video platform.

What you will do

• Oversee daily operations across offices, including meeting rooms, kitchens, reception areas, shared spaces, supplies, mail, and packages.
• Coordinate facilities needs with building management and service providers, including maintenance, repairs, access, and safety.
• Manage purchasing, inventory, branded merchandise, vendor relationships, quotes, pricing, invoices, expenses, and office operations budgets.
• Partner with Marketing on merchandise, social media scheduling, promotional materials, events, and company activities.
• Coordinate domestic and international employee travel, including flights, hotels, ground transportation, and visa-related support as needed.
• Support onboarding, meetings, events, office procedures, documentation, special projects, and cross-functional administrative needs with HR, IT, Finance, Marketing, and team leads.

Requirements

• 3+ years of experience in office management, office coordination, or a senior administrative role, including responsibility for multiple locations.
• Experience managing purchasing, inventory, vendor relationships, and budgets, with accurate tracking of orders, stock levels, invoices, and expenses.
• Experience coordinating employee travel and working with third-party suppliers and service providers.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and comfort learning new systems and tools.
• Strong organization and prioritization skills across competing requests, teams, and locations.
• Attention to detail and accuracy in bookings, purchasing, inventory, expenses, and documentation.
• Clear written and verbal communication, a professional service-oriented approach, proactive problem-solving, resourcefulness, ownership, sound judgment, adaptability, and collaboration.

Nice to have

• Experience sourcing and ordering branded merchandise or promotional products.
• Familiarity with social media platforms and scheduling tools such as Hootsuite, Sprout Social, Later, or native platform schedulers.
• Familiarity with basic bookkeeping.
• Experience supporting distributed teams in a technology, media, or high-growth environment.

Culture & Benefits

• Benefits and equity are provided in addition to the base salary.
• Competitive salaries and benefits.
• Work in a fast-moving environment that challenges the status quo and supports experimentation.
• Equal opportunity employment with participation in the E-Verify program.