Senior Administrative Assistant (Commercial Brokerage Coordination)

Location: Onsite in Long Island, New York; area/location-specific information: Woodbridge, New Jersey. Applicants must be authorized to work full-time in the United States. Visa sponsorship is not available.

Salary: $33.65–$36.05 per hour; eligible for an annual performance-based bonus.

Company

hirify.global provides commercial real estate brokerage and related client and transaction support services.

What you will do

• Support assigned brokers or broker teams with multiple projects, activities, and action items.
• Coordinate transaction and due diligence processes, including deal sheets, trade records, and supporting paperwork.
• Execute marketing campaigns, maintain mailing lists, and prepare campaign reports.
• Create and update marketing flyers and maintain brokers’ recent transaction information on applicable websites.
• Monitor competitor research and collect company, title, financial, marketing, research, and property data with relevant departments.
• Coordinate market reports, conduct basic comparative analyses, and develop pitches and presentations for clients and brokers.

Requirements

• 3+ years of relevant experience.
• Bachelor’s degree, preferably in Real Estate, Business, Marketing, or a similar field.
• Ability to manage multiple activities and deadlines, work under pressure, handle stressful situations, and work with minimal supervision.
• Excellent communication, follow-through, and follow-up skills, with the ability to meet commitments and deadlines.
• Current authorization to work full-time in the United States.

Culture & Benefits

• Enterprising, nimble, and decentralized work environment with opportunities to learn about the business and gain experience.
• Employer-subsidized medical, prescription, dental, and vision benefits, plus employer-paid basic life/AD&D and short- and long-term disability insurance.
• 401(k) plan with employer match.
• 10 sick days, at least 15 vacation days, 10 paid holidays, and two personal flex days annually.
• Paid parental leave after 90 days: 12 weeks for birth parents and 4 weeks for non-birth parents, including adoptive and foster parents.