Practice Administrative Assistant

Location: San Diego, United States

Salary: $80,700–$121,100 per year in San Diego, commensurate with relevant experience.

Company

hirify.global is a global law firm serving clients in life sciences, private equity, real estate, technology, and financial industries.

What you will do

• Provide executive and administrative support to attorneys, paralegals, science advisors, and business leaders.
• Manage complex calendars, meetings, travel arrangements, communications, expenses, and office logistics for the San Diego legal team.
• Support clients and patent matters by maintaining task lists, coordinating follow-up, attending selected meetings, and preparing action summaries.
• Proofread legal documents, manage electronic files, prepare signature packets, coordinate DocuSign requests, mailings, and secure collaboration spaces.
• Open and maintain client and matter records, perform conflict checks, prepare engagement, waiver, and disclosure letters, and coordinate fee arrangements.
• Facilitate attorney and paralegal time entry, support billing and collections, and coordinate client development, practice management, training, recruiting, and staffing initiatives.

Requirements

• High school diploma or GED required; a college degree is preferred but not required.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience providing high-level support to a senior partner, executive, or similarly demanding professional in a law firm or fast-paced professional-services environment.
• Exceptional organizational, communication, analytical, prioritization, and problem-solving skills.
• Strong confidentiality, discretion, adaptability, and ability to manage multiple deadlines in a fast-paced, team-oriented office.
• Experience supporting patent attorneys or familiarity with patent prosecution workflows and terminology is preferred.

Culture & Benefits

• Collaborative global operations environment focused on integrity, ingenuity, agility, ambition, client service, and professional excellence.
• Health, dental, and vision insurance, plus life and disability insurance.
• Retirement and savings plan, paid vacation, sick time, and holidays.
• Emergency backup child and adult care, wellness and assistance programs, employee discounts, and recognition programs.
• Professional development, career advancement, and continuous learning opportunities.
• The position is eligible for overtime.