Planning Administrator

Location: Warrington, United Kingdom. Hybrid schedule: office-based Monday to Friday, 8:00am–5:00pm, with 4 days in the office and 1 day working from home.

Company

hirify.global delivers innovative and sustainable solutions for complex infrastructure needs in the UK.

What you will do

• Plan and schedule planned preventative maintenance (PPM) and reactive works (RW) within required timeframes and service level agreements (SLAs).
• Coordinate field engineers by confirming site access, appropriate skill sets, materials, spares, and work schedules.
• Identify, escalate, and mitigate risks affecting delivery timelines, including access issues, outstanding jobs, internal outages, and potential failed visits.
• Work with the Operations Manager, Demand Lead, Reactive team, Governance Compliance team, Management Team, and Team Leader to optimise planning and service delivery.
• Maximise engineer utilisation using scheduling tools and standard time allocations, including adjustments related to subcontracting decisions.
• Maintain accurate CRM, Maximo, and Oracle data, including clear job narratives, and ensure purchase orders are raised and approved on time.

Requirements

• Reliable team player with strong interpersonal, written, and verbal communication skills.
• Proven ability to manage workloads and coordinate field engineers effectively.
• Excellent organisational and prioritisation skills with strong attention to detail.
• Customer-focused, commercially aware, and committed to quality, cost control, and efficiency.
• Self-motivated, resilient, results-driven, calm under pressure, and able to make informed decisions.
• Confident and assertive when required.
• Intermediate Microsoft Excel skills.
• Experience with CAFM systems and previous experience in a planning or scheduling role using internal systems and Microsoft Office.

Nice to have

• Knowledge of hard services or facilities management.
• Education to A-Level standard or equivalent.

Culture & Benefits

• Hybrid working arrangement with four office days and one home-working day per week.
• Monday to Friday working hours from 8:00am to 5:00pm.
• Opportunity to contribute to infrastructure solutions focused on innovation and sustainability.