Executive Assistant (CEO Office)

Location: Hybrid role based at hirify.global’s London office; four days per week in the office, with residence within commuting distance required. Candidates must be legally eligible to work in the UK. Visa sponsorship is not available.

Salary: £67,036–£80,443 per year, depending on experience, expertise, geographic location, total compensation and market data.

Company

hirify.global operates an independent environmental disclosure system used by companies, cities, states, regions and financial institutions to inform environmental and investment decisions.

What you will do

• Build a trusted partnership with the CEO and align the CEO’s time, priorities, relationships and commitments with business objectives.
• Own and optimize the CEO’s complex diary across multiple time zones, manage the inbox, anticipate conflicts and escalate urgent or sensitive matters.
• Prepare agendas, briefing materials, presentations, correspondence and executive communications; record decisions, assign actions and track deadlines.
• Manage end-to-end international travel and logistics, including flights, accommodation, transfers, tickets, visas, itineraries, regional meetings and last-minute disruption.
• Represent the CEO with C-suite leaders, Board members, customers and senior external stakeholders while coordinating with the Leadership Team and executive assistants.
• Coordinate Board and Leadership Team offsites, strategy sessions, executive events and business-critical CEO Office projects, including expenses, invoices and financial administration.

Requirements

• Significant experience supporting a CEO, Founder or C-suite executive, ideally in a high-growth, international organization.
• Exceptional diary management and organizational skills, including prioritizing competing demands and aligning executive time with high-value priorities.
• Proven experience managing complex international travel, multiple time zones and last-minute changes accurately and calmly.
• Professional communication skills and credibility when engaging with C-suite executives, Board members, customers and other senior stakeholders.
• High discretion, integrity and sound judgment, including constructive challenge, recommendations and appropriate handling of sensitive information.
• Meticulous attention to detail combined with oversight of interconnected schedules, communications and executive materials.
• Experience producing accurate minutes, documenting decisions and assigning actions, owners and deadlines for senior meetings.
• Practical experience managing executive expenses, invoices and related financial administration.
• Strong Microsoft Office 365 and digital skills, with the ability to adopt new technology quickly.
• Proactive, commercially curious and autonomous approach, with the ability to understand how CEO priorities connect to the wider business.
• Flexible and resilient approach, including remaining calm under pressure and responding to occasional out-of-hours contact.
• Must be eligible to work legally in the UK and live within commuting distance of the London office.

Nice to have

• Experience in a high-growth, international organization.

Culture & Benefits

• Full-time hybrid working with four days per week in the London office.
• 30 days of annual leave plus bank holidays.
• Generous non-contributory pension provision and life assurance.
• Employee Assistance Programme, training and development, and flexible working opportunities.
• Opportunity to grow with the organization and become an integral member of the CEO Office.

Hiring process

• Submit a CV in English through the application form.
• Applications are reviewed on a rolling basis.