Administrative Coordinator I (Higher Education)

Location: Kingsville, Texas; standard office environment. Occasional evening or weekend work may be required for programs, events, and outreach, with occasional travel on campus and within the local community.

Company

Public university focused on teaching, research, student success, community engagement, and service in South Texas.

What you will do

• Provide administrative support for the Student Care, Advocacy, and Wellness office, including scheduling, correspondence, records, reports, meetings, purchasing, travel, budget tracking, and communications.
• Serve as the first point of contact for students and visitors by providing information, referrals, customer service, and resource connections.
• Support referrals, appointments, follow-up communications, case-management tracking, data collection, documentation, and resource directories.
• Assist with planning, coordinating, implementing, and assessing wellness programs, outreach initiatives, presentations, workshops, awareness campaigns, and student engagement activities.
• Coordinate event logistics, including scheduling, reservations, materials, marketing, participant communication, tabling, and digital communications.
• Collaborate with students, faculty, staff, campus and community partners; prepare communication materials and represent the office at events, committees, and outreach activities.

Requirements

• Bachelor's degree from an accredited institution.
• Two years of progressively responsible administrative, program coordination, student services, or related experience.
• Excellent verbal and written communication skills, strong organization, time management, multitasking, attention to detail, and accuracy.
• Ability to maintain confidentiality, handle sensitive information, exercise sound judgment and discretion, and manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite and other office technologies.
• Ability to work collaboratively with diverse populations and build positive relationships with students and stakeholders.
• Knowledge of administrative and office management practices.
• Commitment to student success, access, care, advocacy, exceptional customer service, and a welcoming, student-centered environment.
• Ability to comply with applicable state and federal laws, university policies, safety requirements, and export-control authorization requirements before starting employment.

Nice to have

• Experience in higher education, student affairs, counseling, case management, or student support services.
• Experience coordinating outreach programs, educational programming, or campus events.
• Familiarity with student advocacy, behavioral intervention, wellness promotion, and community resource coordination.
• Bilingual proficiency in English and Spanish.

Culture & Benefits

• Welcoming, supportive, mission-driven, collaborative, and student-centered campus environment guided by Care, Integrity, Pride, Innovation, and Excellence.
• Professional development opportunities and employee tuition assistance, book scholarships, and Public Service Loan Forgiveness eligibility.
• Medical, dental, vision, life, accidental death and dismemberment, long-term disability, flexible spending, and dependent-care spending benefits, subject to eligibility.
• Teacher Retirement System of Texas or Optional Retirement Plan, plus voluntary tax-deferred or deferred compensation options.
• Vacation, sick leave, paid birthday leave, and 12–15 paid holidays per year.
• Wellness, counseling, work-life, financial, and legal resources.

Hiring process

• Submit one completed online application with a cover letter or letter of interest, curriculum vitae or resume, and contact information for three professional references.
• Applicants are subject to a criminal history investigation and verification of credentials and other required information.