Workplace Coordinator (AI)

Location: San Jose, United States; onsite in the San Jose office 5 days per week, Monday–Friday. Occasional travel to the San Francisco office is required for events and coverage.

Salary: $52–$69 per hour; eligible for overtime.

Company

Lambda builds AI cloud infrastructure for AI researchers, enterprises, and hyperscalers.

What you will do

• Manage daily operations of the San Jose office and serve as the first point of contact for employees, visitors, customers, and vendors.
• Welcome and register visitors, provide customer service, manage conference rooms, maintain kitchen areas, and restock snacks, drinks, and office supplies.
• Process incoming mail and shipping requests, coordinate employee equipment and accessory requests with IT, and manage workplace workflows and systems.
• Source and manage workplace vendors, including food and beverage, janitorial, and security providers, and manage the Forkable lunch service account.
• Coordinate with HR, IT, Legal, FP&A, Workplace, and EA teams on office operations, administrative tasks, facility issues, and events.
• Support workplace safety and security, maintain the San Jose Emergency Action Plan, educate employees on emergency protocols, and assist with onsite and offsite events.

Requirements

• At least 2 years of administrative experience.
• Experience working in a fast-paced work environment and managing an office space.
• Proficiency in Google Suite, Microsoft Suite, and Slack.
• Experience placing supply orders and organizing mail.
• Resourcefulness, creative problem-solving skills, adaptability to competing demands, and an approachable working style.
• Excellent verbal, written, and interpersonal communication skills.

Culture & Benefits

• Health, dental, and vision coverage for employees and dependents.
• Generous cash and equity compensation.
• Wellness and commuter stipends for select roles.
• 401(k) plan with a 2% company match for United States employees.
• Flexible paid time off plan.