Administrative Coordinator II – Dean of Students Administrative Office

Location: In-office in Stephenville, Texas, with occasional travel to the Fort Worth campus. Work is generally Monday through Friday, 8AM–5PM, with some evenings and weekends as needed for major student events.

Target base annual salary: $44,000–$55,550.50, commensurate with experience and subject to funding availability.

Company

hirify.global is a doctoral national comprehensive university with campuses in Stephenville, Fort Worth, RELLIS-Bryan, and Waco, plus an online community.

What you will do

• Provide advanced administrative and leadership support to the Associate Vice President for Student Wellbeing, the Dean of Students, and the Dean of Students Administrative Office.
• Coordinate calendars, meetings, correspondence, travel, hiring support, onboarding, offboarding, system access, and office operations.
• Support front-office service for students, families, faculty, staff, and community members, including routing sensitive or distressed student matters to appropriate resources.
• Coordinate purchasing, procurement, expenditure tracking, account reconciliation, financial reporting, inventory, and routine budget support.
• Administer Maxient functions after training, maintain data quality and reporting processes, and compile operational information for reports, planning, assessment, grants, and resource requests.
• Coordinate multi-campus projects, track deadlines and deliverables, maintain procedures and continuity documentation, and recommend process improvements.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• Three years of progressively responsible related administrative or operational experience, including coordinating multiple priorities, managing administrative processes, or supporting complex office operations.
• Initiative to identify required work independently and carry assignments through to completion.
• Strong organizational, planning, project-coordination, analytical, communication, interpersonal, and customer-service skills.
• Ability to manage competing priorities, interruptions, projects, and deadlines while maintaining accuracy and follow-through.
• Ability to identify operational problems, develop solutions, recommend or implement improvements, and determine when consultation or escalation is required.
• Ability to communicate professionally with individuals who may be distressed, frustrated, demanding, dissatisfied, or navigating sensitive circumstances.
• Ability to exercise discretion and maintain confidentiality for student, personnel, financial, and departmental information.
• Ability to learn and effectively use new software, administrative systems, and technologies, plus commitment to a welcoming, professional, and student-centered environment.

Nice to have

• Administrative or operational experience in higher education, student services, healthcare, social services, government, or another complex service-oriented environment.
• Advanced administrative or executive-level support experience for organizational leadership.
• Experience with purchasing, expenditure tracking, account reconciliation, travel, or budget monitoring.
• Experience coordinating multiple projects, deadlines, deliverables, or work across multiple teams.
• Experience compiling, analyzing, and reporting operational data.
• Experience with complex administrative, case-management, financial, student-information, or comparable enterprise systems, including Maxient, Banner, EAB, Workday, or comparable systems.
• Experience preparing reports, presentations, briefing materials, or written materials for leadership.
• Experience supporting confidential, complex, sensitive, or emotionally charged interactions.
• Experience training, guiding, or providing work direction to student employees or other staff.

Culture & Benefits

• Full-time employment with a comprehensive benefits package.
• Work in a collaborative, inclusive, student-centered academic environment.
• Support a university mission focused on teaching, research, service, and student wellbeing.
• Participation in university meetings, trainings, professional development, committees, events, and functions.
• Security-sensitive position requiring a criminal history investigation and credential verification.

Hiring process

• Submit a completed online application, cover letter or letter of interest, CV or resume, and at least three current professional references with full contact information.
• Initial application review begins immediately and continues until the position is filled.
• Application materials cannot be changed or supplemented after submission; incomplete applications may be rejected.